Office Manager

Job description / Role

An expanding international training .services provider is seeking an experienced Office Manager to manage their new Dubai office.

The Office Manager provides comprehensive and confidential administrative support and coordination to the Centre Manager and border team to ensure the smooth and efficient operation of the day-to-day administration including but not limited to operations, liaison with clients, technicians, the Finance Department, and governmental bodies.

Responsibilities:.
• Oversee and execute administrative responsibilities to ensure smooth operations
• Coordinate office communications, including important office announcements, and maintain a calendar of key dates, and key event reminders
• Help integrate new employees with the necessary equipment, information, and company procedures and policies
• Proactively research and negotiate to ensure cost efficiency for all goods and services
• Manage ordering, inventory, and budget of office supplies and equipment
• Nurturing the Company’s office culture through planning and executing internal and external events as required
• Responsive to changes and unexpected events: Being resourceful in handling unexpected turn of events
• Embodying the attitude that no task is too small if it aids in the improvement of the company and morale
• Day-to-day/ to monthly accurate data entry and other bookkeeping duties
• Maintenance of general ledger including P&L reviews/management and balance sheet reconciliations in accordance with group corporate policies, regulatory and generally accepted accounting principles, and working with head office finance function
• Process and reconcile intercompany transactions and bank reconciliations
• Invoicing and accounts receivable management
• Accounts payable processing and management
• Payroll processing and leave management
• Local taxation compliance and management
• Working with Global Financial Controller to implement and manage internal controls and business processes
• Communicating with the Global Financial Controller on the company's cash position through financial forecasting and projections
• Participate in business planning processes

Salary:
AED 14,000 to 17,000 per month inclusive of fixed allowances.

Requirements

The ideal candidate will possess:
• 5+ years of experience working in an office with experience in supporting the finance function
• Outstanding organisational & time management skills able to prioritise and meet deadlines.
• Excellent administration skills, including computer literacy and attention to detail/accuracy.
• Excellent verbal and written communication skills and able to liaise at all levels.

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.