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Job description / Role
Responsible for organizing all of the administrative activities that facilitate the smooth running of the Chairman’s office.
Responsibilities:
- Providing efficient / effective secretarial and administrative function to the management office .
- Responsible to meet and greet visitors of the management team and ensure best customer service in terms of hospitality - refreshment (including management team members)
- Responsible for extensive travel management including ticketing, transportation and accommodation, prepares itineraries; maintains travel vouchers and records.
- Receive, direct and relay telephone messages and fax messages.
- Responsible for all personal assistance duties for the Chairman.
- Ensure effective and efficient documentation, filing and database management.
- Act as a primary point of contact for all employees and external parties on matters pertaining to the management office, and thus responsible for projecting a positive and professional image.
- Providing efficient / effective coordination, planning and supporting daily operational and administrative function to the management office including diary management.
- Organizing and arranging all requirements relating to events / meetings (including Minutes of Meeting) as well as revision/cancellation of the same.
- Responsible to coordinate with other internal department to ensure completion of department goals / activities and alignment with management objectives.
- Responsible to promote brand awareness and suggest recommendations for continuous improvement
- Efficient handling / Managing of assigned projects and conducting research work.
Requirements
- BA degree in Business Administration or related field.
- 5 years minimum experience with admin or office management role
- Strong dedication, loyalty and unwavering integrity.
- Exceptional professionalism, communication and interpersonal skills.
- Ability to work well with all parties.
- Strong interpersonal skills with an approachable personality;
- Excellent letter writing and organizational skills
About the Company
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