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Job description / Role
The Office Manager will play a crucial role in overseeing the daily operations of the office in Dubai. This position requires a detail-oriented, organized, and proactive professional who can manage administrative tasks, coordinate office activities, and ensure a smooth and efficient working environment. The successful candidate will be responsible for a range of duties, including office administration, facility management, and team support.
Key Responsibilities:
Office Administration:
• Manage day-to-day office operations, including scheduling, correspondence, and document management.
• Coordinate and oversee administrative procedures and processes.
Facility Management:
• Ensure the overall cleanliness and functionality of the office space.
• Liaise with vendors and service providers for facility-related issues.
• Monitor and maintain office supplies and equipment.
Team Support:
• Assist in the recruitment and onboarding process for new employees.
• Coordinate team events, meetings, and training sessions.
• Address employee queries and concerns related to office facilities.
Financial Administration:
• Assist in budget planning and tracking of office-related expenses.
• Process invoices, expense reports, and maintain accurate financial records.
Communication:
• Serve as a liaison between management and staff, ensuring clear communication channels.
• Distribute internal and external communications effectively.
Travel Coordination:
• Arrange travel accommodations and itineraries for employees as needed.
Requirements
• Native Russian Speaking
• Bachelor's degree in Business Administration or a related field.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and office management software.
• Knowledge of local regulations and business practices in Dubai is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
About the Company
Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region.
With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific.
Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services.
Guildhall is the partner of choice.