Officer, Credit Documentation

Job description / Role

Operating in the UAE for over 50 years, CBD manages the financial requirements of some of the largest corporates and businesses operating in the country, driving the UAE economy. Over the years, CBD has transformed into a progressive and modern banking institution winning multiple awards for its digital initiatives, credit cards, bank accounts, mobile app features and services.

CBD has been recognized as the number one bank in the UAE on the Forbes list of The World's Best Banks 2022.

As we continue to build upon our successes, we are looking for ambitious individuals who are passionate about the banking and finance industry and the markets in which CBD operates. Just as important to us is your ability to demonstrate a talent for dealing with people - your colleagues and our customers - and delivering service that really goes the extra mile.

Job Purpose

Responsible for Securities and Documentation Lodgment, File, record, recover, archive, scan and maintain documents and database systems, check ABL disbursement documents, and review documents and collaterals.

Principle Accountabilities

- Ensure Credit Middle Office policies and procedures of the Bank are strictly followed in line with Bank's Credit policies and as per relevant guidelines of UAE Central Bank/Government.
- Adhere to UAE laws and regulations regarding all collaterals and the legality of documents used in coordination with the legal department,
- Receive the original execution versions of facility documentation signed by the Borrowers & including collateral documentation from Business segments and branches.
- Responsible to update the documentation register with the document's details & movement of same within the Credit Documentation Unit.
- Ensure to Electronically scan of original documents in EDMS upon completing the fit to lend sign off after satisfying that all the documents have been executed properly and are also in order.
- Handle the safekeeping of the original documents under custody and ensure all documents are being lodged after it is digitally filed in EDMS.
- Periodically review borrowing documents held under custody for housekeeping purposes.
- Responsible to prepare required correspondence and reports related to custody activities from time to time including sorting, packaging of files for archival and Compile list of the documents to be archived.
- Responsible to handle the releasing of original facility documentation and/or mortgage release requests after obtaining approvals from the appropriate sanctioning authority.
- Upon team request, return deficient documents back to business teams to complete the requirements via courier and record reference number in the register.
- Maintain a coordinated relationship with legal, FRR, RMs, Internal and external Auditors to retrieve required documents and files upon getting the necessary approval from Unit management.
- Review drawdown related collateral documents for ABL upon receiving the required executed documents from Business and also inform Business regarding discrepancies, if any & follow up with Business to get those discrepancies rectified before sending the confirmation transaction processing team to go ahead with the drawdown.
- Representing the Bank in all government authorities including the free zones and other authorities where bank's representation is required.
- Preparation of mortgage contracts (new/increase/amendment/etc..) and other agreements/letters related to Mortgage registration.
- Coordinate with Land departments/ trustee offices / Free Zones / notary public in all emirates to execute the mortgages and pledge of shares. Also, Contacting the customers to set up an appointment related to mortgage / assignment / release / pledge / notary public / etc.
- Ensuring that Bank's lien is registered with respective authorities as per the statutory requirement, and the original Mortgage documents are collected back and submitted to the Bank for safekeeping.

Requirements

Requirements

Qualifications and Education

- 1 to 3 years of banking experience and 1 year in the Credit administration functions.
- Fair understanding of banking operations, Bank's policies, procedures, guidelines, statutory requirements, market conditions including systems.
- Higher Diploma

Skills

- Good command of English language
- Good communication skills
- Planning and organizing skills.
- Computer literate with strong working knowledge of business software applications, particularly word/excel and spreadsheets.

About the Company

In 1969, when we at Commercial Bank of Dubai started out little did we know that sheer grit and determination would get us where we are today. An Emiri Decree issued by His Highness the Late Sheikh Rashid Bin Saeed Al Maktoum, the founder of modern Dubai, laid the cornerstone of Commercial Bank of Dubai. We started out as a joint venture of Commerzbank, Chase Manhattan Bank and Commercial Bank of Kuwait. A minority stake was held by a few UAE businessmen.

By 1982, little more than a decade later, we evolved into a National Public Shareholding company. A feat complimented by an exponential increase in the capital base and mammoth restructuring of our operations. The feather in the cap came when the Government of Dubai became a key shareholder.

Over the decades, we have transformed ourselves into a progressive and modern banking institution. We are supported by a sturdy financial base and reigned by a strong and stable management. The proof of which lies with our customers who have stood by us over the years.