Operations Manager for an International Professional Services Firm

6 month contract, possibly could be extended

• Lead Operations department with day-to-day
• Act as the secondary point of contact for the MEA regional leadership, Partners and Principals, and key business partners as well as other global stakeholders in all Operations matters. Support the director in function.
• Identify and suggest continuous improvements e.g. process improvements, automation, new projects, etc.
• Coach, train and support developing the team of Operations team members across different levels of seniority
• Ensure training programs are developed and completed
• Support regular communication across all Operations topics and stakeholders
• Ensure maintenance of project pipeline and revenue forecasts in collaboration with the Finance function
• Lead monthly preparation of the unit revenue forecast
• Monitor our top line revenues and report to leadership on deviation vs forecasts
• Provide visibility on month-end landing results and subsequent variances vs forecast
• Support cost to completion forecast and monitor project budget management
• Proactively flag any business risks identified to leadership and suggest correctives actions to rectify
• In collaboration with HR, develop and implement capacity management tools and processes to optimally steer the number and mix of consultants to best serve the business needs in the long and short run
• Lead analysis of expected demand and supply and define expected gaps
• Develop and implement appropriate transparency, analytics and reporting tools to measure unit realization and profitability levels across billable resources and practices
• Develop instruments to maximize realization & avoid revenue slippages
• Ensure timesheet compliance for all billable staff
• Lead the management of control and paperwork of engagements
• Ensure project officers comply with Finance policies for job codes opening, insuring revenue and bookings recognition
• Collaborate with Finance and Legal department on job opening / closing processes
• Implement new policies when needed
• Lead implementation of Operations policies, processes and guidelines, and ensure their consistency
• Ensure proper usage of existing tools like SAP in the unit
• Support Practices in Invoicing and cash collection implementing tracking, reporting
• Client Master: maintain the most up-to-date client records including Practice allocation, Client officer, etc.
• Senior time process
• Timesheets automation
• New Forecasting tool implementation
• Internal S&O Tools Automation
• Investment tracker

Requirements

Requirements:
• Strong interpersonal skills, ability to communicate and present at senior levels
• Relevant work experience in a professional, corporate environment. Preferably an international firm
• Undergraduate degree or MBA
• Understand specifics and dynamics of Staffing & Operations activities
• Team management skills
• Must have an analytical background, a mix of business sense, HR and Finance understanding
• Pragmatic and well-organized with attention to details
• Pro-active and self-managing with ability to react and adapt to change quickly
• Must have an analytical background and be able to accurately run analysis, reporting, use analytical tools such as MS Excel

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.