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Job description / Role
Client is a multinational law firm based at the DIFC are seeking an experienced PA Legal Secretary to join their expanding team. This role is a new position due to increased work load. Your position will support a multitude of areas within the legal practice which will ensure it is a diverse and challenging position.
Typical duties will include;
- Efficient and proactive diary and travel management, anticipating future demands of the team and reacting to last minute itinerary changes as required.
- Organising meetings; booking rooms, coordinating agendas and document preparation for the meetings and arranging for necessary equipment and refreshments.
- General secretarial support to the team including; expenses, preparation of client invoices as part of billing exercises.
- Producing high quality documents and ensuring files are maintained and managed in an efficient manner.
- Proof reading and amendment of confidential work and documentation to be delivered in the correct house-styles.
- Dictation, manuscript, copy typing and production of pitches and tenders.
Requirements
- A minimum of 5 years previous experience in a law firm working in a similar position.
- Excellent time management and organisational skills; able to work to tight deadlines, ensuring a high standard of accuracy, prioritising work between fee earners.
- Advanced communication skills; dealing with queries in a professional and polite manner.
- Able to work as part of a team, flexible to support other secretaries during holiday or absence as appropriate.
- A high level of discretion, confidentiality and diplomacy.
- Excellent typing skills, speed and accuracy is essential.
- Computer literate using MS Office applications.
- Overall a good attitude to contribute to the success of the team.
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.