Job closed
Ref: NP314-515
Job description / Role
Our client a government authority in Dubai is currently searching for various PA roles, the ideal candidate will have previously worked as a PA/Secretary and will have experience of handling the below accountabilities:
- Read, monitor and responding to the principal's email
- Answering calls and handling queries
- Preparing correspondence on the principal's behalf
- Liaising with staff, clients, Suppliers etc.
- Managing the principal's electronic diary
- Booking meetings, and ensure the schedule does not clash with other meetings.
- Organising travel, preparing travel itineraries and arranging hotel accommodation.
- Attend meetings in order to write minutes in case of necessary.
- Taking dictation and drafting letters
- Planning, organising and managing events
- Conducting research on the internet
- Writing reports, executive summaries and newsletters
- Preparing papers for meetings
- Managing and reviewing filing and office systems
- Typing documents
- Sourcing and ordering stationery and office equipment
- Managing an Assistant
- Provided administrative support
- Monitor emails on daily basis and respond to them as appropriate
- Manage Distribution and mailing of documents to the concerned Personnel & parties
- Manage an office fax and Photocopier machines and keeping track of their periodic maintenance
- Maintaining systematic filing information system in a way that, others can access / trace the required documents very easily
Requirements
- Excellent translation Arabic to English
- Strong Communication skills
- High level of organisational skills
- Minimum of 4yrs PA experience
- Currently residing in the UAE
About the Company
Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.