Personal Assistant

Job description / Role

The Role Responsibilities

* Extensive Diary Management of Country Head Global Banking, UAE / Senior RMs includes arranging and booking internal and external meetings and special events
* Travel arrangements - organising travel itineraries private transport, air travel, hotel bookings, transfers, visas etc to Global Banking Head / RMs when required
* Meeting arrangements and logistics thereof - scheduling, room bookings, catering, video conference call etc.
* Manage all procurement requests / Vendor Creation and liaise between various departments and external vendors
* Assistance to new employees in the unit by ensuring availability of office equipments / IT requirements etc
* Support for preparation of reports, letters etc. Sending emails on behalf of Line Manager Including Managing all logistics for the Meetings & VC's
* Ensure confidentiality and privacy of all information in Global banking Head's office including: any and all client related matters, staff related private information, Bank records, policies and procedures
* Full responsibility for Managing all team holidays & expenses within group policy guidelines, sickness, compliance requests
* Submit G&E on behalf of the team for events as necessary / T&E for the seniors when requested.
* Driver management - Pool car Driver time sheet + T&E review & Submission
* Ensuring archives and files are maintained in effective format where necessary
* Provide administrative support to team members on an ad hoc basis.

Regulatory & Business conduct

* Display exemplary conduct and live by the Group's Values and Code of Conduct.
* Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
* Support Global Banking team to achieve the outcomes set out in the Bank's Conduct Principles: The Right Environment.
* Embed the Group's Values and Group Code of Conduct to ensure adherence with the highest standards of ethics. Comply with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours
* Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Relationships (Internal & External)

* Direct / Indirect reports of the Head of GB, FI, Strategy, Risk, Corporate Affairs, Finance, Legal and Compliance, all PA's
* Offices of other members of the Management Team+ Regional Team. Team members in the country.
* Team members across the region

Other Responsibilities

* Embed Here for good and Group's brand and values in Corporate Affairs and Brand & Marketing team by complying with relevant policies, processes and regulations, as part of the culture. Lead by example by displaying exemplary conduct behaviours

Requirements

* Excellent written and oral communication skills
* The ability to work effectively with senior level staff throughout the organisation, across different countries and cultures, demonstrating a professional approach
* Good working knowledge of Microsoft (including Outlook, Word, Excel and Powerpoint)
* Excellent telephone manners
* Ability to prioritise multiple tasks, work to deadlines and effectively manage time
* Be able to work under pressure
* Strong awareness of and adherence to SCB policies (eg travel, expense policy, and being compliant)

About the Company

Standard Chartered Bank started in 1958 in UAE with its first branch in Sharjah. The Group’s business gradually increased in Dubai with the opening of several branches and today, Dubai is the administrative hub of the Middle East and South Asia Region. In its 43rd year, the Bank enjoys the position of having the most extensive branch network among foreign international banks in UAE with 10 branches emirate-wide.

Standard Chartered is an international bank, focused on the established and emerging markets of Asia, Africa, the Middle East and Latin America with an extensive global network of more than 600 offices in over 50 countries. The three principal business groups are Global Markets, Personal Banking and Corporate and Institutional Banking.

In UAE, we are one of the leading banks, offering an extensive range of products and services for personal customers, local companies, multinational corporate and financial institutions.