Job closed
Ref: MP901-32
Job description / Role
- Support the VP Projects in all administrative activities.
- Record, type and check various documents (electronic and hard copies).
- Create financial and statistical tools and reports using spreadsheets.
- Manage, organize, and update relevant data using database applications.
- Arrange office supplies and equipment.
- Arrange domestic and international courier services.
- Coordinate and remind VP Projects of tasks on a day to day, weekly and monthly basis.
- Analyze and interpret statistics and other data and produce relevant reports.
- Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
- Research and investigate information to enable strategic decision-making by VP Projects.
- Arrange and participate in meetings, conferences, and project team activities.
- Record and take notes during meetings.
- Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
- Assist the VP Projects on all assigned work.
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as clients, to coordinate a variety of complex executive meetings.
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
- Communicate and handle incoming and outgoing electronic communications on behalf of the VP Projects.
- Assist the VP Projects with preparation of presentation materials.
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
- Assist in pipeline/forecast preparation and management.
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Arrange travel schedule and reservations for executive management as needed.
- Work closely with the VP Projects to coordinate and launch hard copy or email campaigns to partners, clients and potential clients.
Requirements
- Bachelor's degree in Business Administration and Management.
- Certified executive assistant training.
Skills
- Skilled in coordinating flow of information and communication between VP, employees and other departments.
- Good interpersonal skills with all levels of employees.
- Ability to treat information in strict confidence.
- Detailed attention to quality of deliverables.
- Desire and ability to demonstrated initiative.
- Strong communicator with excellent influencing, negotiation and relationship building skills.
- Strong oral and written communication skills (including the ability to draft understandable, clear and consistent documents on topics within the areas of responsibility).
- Will have a high degree of integrity and a high sense of personal and professional ethics.
- Ability to consider and advice on the consequences of various courses of action, including an understanding of the repercussions on other activities.
- Ability to engender confidence of management and exercise good judgment in handling sensitive information.
- Ability to manage multiple tasks, organize priorities and meet deadlines.
- Strong attention to detail, by being thorough and responsible.
- Outstanding English and Arabic writing skills.
- Excellent process skills analyze and standardize workflows.
- Well-developed quantitative analysis skills.
- Strong administrative skills, aptitude and/or experience (e.g. databases, table structures, etc.).
- High level of stress tolerance.
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Experience scheduling travel arrangements for management
About the Company
We are committed to delivering quality entertainment programmes that bring a multitude of benefits to Abu Dhabi, it’s residents and visitors:
•Enhance Abu Dhabi’s iconic urban skyline, through the activation of public venues and locations
•Create live platforms that stimulate and enhance grass roots creativity from across the region
•Stimulate the events industry and it’s skill sets through wide and varied entertainment formats
•Work with the very best local, regional and international entertainment partners to deliver first class event experiences
•Drive recognition of Abu Dhabi as an international leisure and entertainment destination