Personal Assistant to Managing Director

Job description / Role

Having served the marine industry for over 10 years, this organisation operates support vessels for a wide range of clients. With Dubai as the headquarters the company covers the Middle East, India, Far East Asia and Africa regions with offshore and port facilities to meet the needs of its customers.

The Managing Director has a heavy schedule and the role will focus mainly on executive support, however the successful candidate must also be available to provide a small amount of personal aspects including organising family vacations, actioning renewals such as medical insurance and vehicle maintenance, personal document management and setting reminders for celebration dates for this busy family. As the Personal Assistant you will also manage a complex diary with ever changing priorities, take minutes in meetings, and manage all incoming correspondence. Acting as a strong gatekeeper is vital and a positive and motivated approach is required to be successful in this position.

Utilising your strong communication skills, you will liaise with clients regularly concerning quotations and price comparison reports, document management via DocuSign, drafting and editing of such and ensuring approval for all POs and payments for the Managing Director. As the organization also regularly attends industry and networking events (alongside team socials), it is the responsibility of the PA to ensure these are fully organised and attended as appropriate. Essentially, the role of Personal Assistant to the MD is involved in all divisions of the business and will represent the MD in a professional and proactive manner at all times to ensure a strong rapport is developed with him and all internal and external individuals involved in this highly collaborative and fast paced office.

Requirements

If you are an EA/PA with a minimum of 2 years of UAE experience, then we would love to see your application. You will bring excellent organization and communication capabilities to manage multiple deadlines and have the energy to join an expanding and developing business.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.