Pharmacist In Charge - Store

Job description / Role

Responsible for Pharmaceutical storage and distribution Environment

Principal Accountabilities:
- To achieve operational excellence, minimize product loss and ensure staff safety within the Company Distribution processes.
- Responsible to ensure medications are stored in the correct manner.
- Keeping track of all necessary licenses both personal and company and keeping them updated as per Governmental requirements
- Documentation - Receiving consignment; check it as per MoH standards - Coordinating
- Licensed pharmacist shall manage controlled drugs as per rules laid down by MOH
- Management of documentation archiving and record keeping
- Implement ISO in the Organization and adopt standard practices.
- Follow and implement standard operating policies and local legislation.
- Problem solving, leading negotiations, crisis management with necessary governmental and regulatory authorities as required
- Managing HAAD authority quality program (violations & Excellence requirements) with respect to Drug Store practice
- The Pharmacist In charge will be responsible for the Supervise receiving..., warehousing, picking/packing and dispatch, in order to meet healthcare customer requirements.
- Responsible for day to day operations to include operational work flow, scheduling, annual appraisals, regulatory compliance
- Supervising staff and conducting storing procedures wherever necessary
- Preparing the annual budget and plan for Manpower requirements and Controlling warehousing expenses –
- Ensuring the settlement of warehouse related -vendors/contractors financial payments through the Finance Department, in line with the company financial policies –
- Providing guidance and development to assigned staff and encourage individual development, interviewing people and hiring right candidate
- Responsible for handling delivery. Propose & complete special projects with approval of management within the agreed time schedules.
- Fully understand, drive and promote company vision, culture and values.
- Hands-on role & will guide in entire end-to-end supply chain activities for the medicine products in the warehouse.
- Ownership and responsibility for providing excellent customer service while running a smooth and efficient operation.
- Ensure proper, efficient and maximum utilization of manpower and space.
- Warehouse and material management & Inventory and cost control.
- To supervise and help in maintaining and improving the efficiency & effectiveness of the company's logistics and supply chain operations.
- Implementing and formulating KPI’s (key performance indicators).

Samples Distribution
- Approving monthly samples to the sales team as per the mail request from manager/team leader.
- Will make sure all such sample issues are to be stamped “free medical sample not for sale” as per the rules governed by M.O.H.
- Maintaining manual log register for free medical samples as per M.O.H. rules.
- Issuing samples/free goods to regulatory affairs or to some customers upon request.
- Entire samples to be issued from Computer system with in the month and keeping its records.
- Providing samples for various purposes such as Free of Cost to M.O.H staff or for registration renewal etc.
- Maintaining manual register for free medial samples & control the stock movements.

Complaints/Temperature & Humidity Related
- Reporting complaints related to pharmacovigilance issues or any batch recalled from the supplier.
- Checking store temperature & humidity chart as per M.O.H. requisition and keeping its track record.
- Keep Hygiene in premises daily and maintaining its activity chart thru logs if any.
- Updating important documents such as trade license, store license M.O.H & HAAD, license for the registered pharmacist.
- Make sure the documents are displayed properly.
- Adhering to all MOH standards. Ensure good house-keeping, maintenance of temperature as per HAAD standards

Pest Control/Waste Management & Refrigeration of Vehicles
- Ensuring the drug store has valid pest control / waste management contract as per M.O.H./HAAD rules.
- Ensuring availability of fire extinguisher and Ensuring service happens twice per year and calibrating medicool refrigerator per year.

Delivery Vehicles
- Supervision and getting work done of Receiving new vehicle delivery and arranging its refrigeration works and completing registration process.
- Supervising the job for handling monthly service for each delivery van as agreed by management.
- Supervising the Timely repairing and replacement of spare parts/tyres as per our approved price.
- Servicing of air condition of vehicle at least yearly basis or depends on the condition.
- Doing fitness test and renewing registration yearly.

Stock Control Areas
- Receiving consignments and reporting if any variation found & it by cross checking its GRN.
- Arranging stocks from various stores through proper communications as per the requirements.
- Checking the received quantity with stock transfer sheet and reporting & rectifying if any variations.
- Sending the signed transfer document to the boarded store and filing its records.
- Sending goods to various stores upon indent received and transferring it though the system.
- Pricing and arranging display shelves daily basis with the running batch and expiry.
- Allocating short expiry medicines in separate area.
- Guiding Joining with store team for pricing and arranging orders and store as well.
- Keeping damaged stock/recalled goods in its shelves and reporting to the concerned departments.

Requirements

- Valid MOH and HAAD license.
- Should be based in AUH or ready to relocate to AUH.
- Should be graduate in Pharmacy.
- Should have at least 5 to 6 yrs of experience.
- Should have good experience in dealing with store.

About the Company

Pharmalink is a private pharmaceutical distributor within the UAE. We specialize in importing medicines of the highest quality in order to satisfy patient needs and provide them with the optimum care. We have certain criteria for drugs we provide, the main ones being optimum quality and efficacy.