Procurement Supervisor

Dubai, UAE

Posted
Ref: NP598-263

Job description / Role

Employment: Full Time

Support Purchasing of Aircraft Spares, Buyer Furnished Equipment (BFE), Tools, Consumables and Modification/Retrofit Materials required by Engineering in order to support the business to maintain desired Aircraft dispatch reliability standards.

Job Outline:
- Support timely sourcing (where applicable), purchasing and borrowing of limited assigned group of items, including BFE and Retrofit/Mod items and breakdown spares of in-house repairable items in line with the Procurement policy, EK Engineering Procedures and Authority Manual to effectively support daily operations, fleet improvement and fleet growth/phase out plan.
- Assist in meeting objectives of supply chain management on weekly, monthly and annual basis to measure and control Overdue Orders, Backlogs, Vendor Performance and other agreed strategic Key Performance Indicators (KPI). Highlight critical service delivery failures and escalate corrective actions to maintain performance, productivity and delivery at the agreed level.
- Support in Price & Lead Time review in collaboration with Contracts Management Unit (CMU) to identify and challenge vendors on any variance not in line with the relevant contract (like: Boeing PSAA, Airbus SSC, EK agreements, etc.) and address such changes and any other issues with Vendors.
- Assist in clearing Invoice and Stores Discrepancies through efficient coordination with internal stakeholder / Vendors to avoid backlogs, quarantine stock build up and credit holds. In case of any backlog build up, support corrective action where required.
- For limited scope of parts and vendors, prepare and execute where applicable Request for Quotations (RFQ), shortlist, analyse, and negotiate for the best quote and terms of business (price, availability/lead time, quality, INCOTERM and payment terms), and authorise release purchase orders for values up to assigned financial limit. For values above financial limit, recommend for approval from competent authority prior to release.
- Prepare and execute EK Engineering related Service Order post receipt of approved RFS (Request for Service) and valid Vendor quotation/contract from requesting stakeholder. Inform Group Accounts Payable (GAPS) to proceed with the invoice payment once requesting stakeholder confirms successful completion of required service by Vendor.
- Assist in BFE list evaluation for new aircraft delivery, major retrofits and validation of contractual pricing against approved budget. Follow-up on BFE orders until delivery based on On-Dock Date (ODD) and invoice clearance.
- Maintain effective relationship with internal stakeholders and vendors to ensure on time delivery of required materials, support cost optimisation opportunities where possible and maintain a positive and responsive approach towards problem resolution to enhance productivity and quality of service.

Requirements

Qualifications & Experience
- Engineering Planning : 3+ Years
- 12 Years schooling or equivalent :
- 10 years schooling may be considered with 2 additional years of relevant experience.
- Industry experience in Supply Chain is preferable (Warehouse and Logistics, Repair Management, Material Planning/Support & Inventory Control, Technical Purchasing).
- Aircraft maintenance spares purchasing experience is preferable.
- Airlines or MRO (Maintenance Repair Organization) work experience will also be considered.

Knowledge/skills:
- Knowledge of purchasing, inventory systems, models and principles of forecasting, material management.
- Familiar with corresponding repair, warranty, stores, inventory, technical, production and quality interfaces.
- Familiar with aircraft systems including maintenance philosophies, practices, policies and procedures.