Project Administrator

Job description / Role

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration, through conceptualization, to realization of design or project delivery in the built and natural environments.

For over 50 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities. As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 200 International Design Firms; a Top 20 International PM firm; and 44th largest global architecture firm.

We draw from the expertise from over 60 nations, bringing experience from every major market of the globe. With over 2,500 multidisciplinary professionals and staff, we are an international professional consulting services firm.

We are now seeking an exceptional Project Administrator to join our award winning team based within our Abu Dhabi Office.

This critical role will be responsible for assisting the Direcor and department with the implementation of all tasks required on a day-to-day basis, contributing to the successful operation of the department. Responsible for development issurance and tracking of department reports, databases, filing, schedules and other administrative duties.

Paramount to success within this varied role will include:
* Providing assistance directly to the director and others in the department; organizing all business travel arrangements, appointments and bookings, meeting rooms, incoming and outgoing mail alongside the delivery and receipt of documentation as required.
* Advise Director and Manager of important issues related to reviews.
* Providing and maintaining Reviewer Time statistics, Inter-disciplinary hours' statistics, Document Review Time statistics, Drawing Review Time statistics, project reports, department monthly and quarterly reports alongside all financial reports for the department.
* Coordinating the director's calendar with the overall department calendar regularly and ensuring the outlook calendar is kept updated frequently.
* Assisting with the development and coordination of the design review report (ORR), marketing, project close-out and the project executive summary reports.
* Leading the department with the use of SharePoint, Aconex and other systems whilst providing guidance and training to all reviewers for any process as required in particular the issuing of review reports.
* Creating, uploading and updating electronic files in document control for department.
* Assisting in the preparation of design review services manuals, new proposals and tender bulletins.
* Attending meetings, creating meeting agenda's, recording MOM and circulating them to all attendees.
* Reviewing, implementing and maintaining a clear understanding of PM-CM and procedures and policies as outlined in the design review manual and other division published materials.
* Assisting with department marketing strategy; creating marketing tools and the implementation.

Requirements

To be successful in this dynamic opportunity, we envision that you will bring a minimum of 5 years' experience with strong skills in office and project management with knowledge in the design and construction industry alongside strong time management and organizational skills to effectively manage multiple projects across the GCC.

Diploma however a Bachelor's degree would be advantageous.

Computer literate in Microsoft Office Professional in particular Excel, Powerpoint, SharePoint, & Visio.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

Our generous remuneration packages are bespoke and provide a wide range of additional benefits to support both national and expatriate employees and their families. We take pride in offering long term and dynamic career opportunities and invest in our people through our global learning, development and leadership programs.

We are excited to hear how you can partner with our award winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.