Project Administrator

Job description / Role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Key Accountabilities
- Keeps meeting schedule and assists Office director in daily operations
- Provides administrative support to projects and their execution as necessary
- Provides administrative support to ensure efficient operation of office.
- Coordinate with HSE and HR for the latest Covid office protocols and implement accordingly.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate office/personnel.
- Monitoring and purchasing of office and pantry supplies.
- Maintain record of office expenses and submit expense claims.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- HotDesk Superuser. Register new users to Dubai team.
- Overseeing the maintenance of office facilities, and equipment.
- Coordination with IT and HR for staff mobilisation and demobilisation
- Conduct basic HSE orientation and office tour for new stater and first-time office visitors.
- Update HSE Board (fire warden and first aider contacts, office guide in case of emergency, important contacts, etch)
- Reporting and coordinating IT issues
- Manage and coordinate logistics of IT stuff and documents from Abu Dhabi Office to Dubai Office
- Provide support to proposals by collating and updating CV's, formatting of documents, and gathering information's.
- Updating the Dubai office staff contact list and email distribution list.
- Support managers in entering and updating opportunities in CSP
- Coordinate and update project data sheets.

Requirements

Education - Qualifications, Accreditation, Training:
- General secretarial experience
- Excellent written and verbal communication skills
- Experience in Microsoft Office suite of products
- Intermediate / Advanced word and excel skills
- Able to operate in a team environment with proven ability
- Able to undertake tasks with minimum supervision
- Able to coordinate activities to meet deadlines in a timely fashion

Moving forward together

We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

About the Company

Worley is a leading global provider of professional services in the energy, chemicals and resources sectors. We partner with our customers to address their most critical challenges at every stage of their projects: from initial concepts to sustaining and enhancing their assets. And we provide smarter, bolder solutions while delivering on our own sustainability commitments.

We are 51,000 bright minds across 46 countries all driven by a common purpose – delivering a more sustainable world. While working to fulfill our ambition to be recognized globally as the leader in sustainability solutions.