Project Coordinator

Job description / Role

Job Summary: Provide logistical and administrative project support and perform document control activities .

Roles and Responsibilities:
* Perform project administrative tasks, including arrange meetings, schedule calls, follow-up on all executive correspondence in addition to admin tasks such as filing, photocopying, binding, mail distribution,
* Manage logistics-related tasks for project team executives, including flights, hotels, visas, airport pick-up and transportation
* Oversee effective provisioning of maintenance and management services of the project's premises
* Ensure project office supplies are ordered and replenished continuously
* Ensure onsite filing, control and maintenance of project design and execution documents and records
* Ensure distribution of documents to concerned project parties when necessary 
* Manage the follow up and coordination with various project stakeholders to ensure the completeness of the archived dossiers
* Coordinate with Sales & Leasing to ensure leasing of temporary office unoccupied units if required

Report to: Project Manager

Requirements

* Minimum of Two-year diploma in a related field
* 4+ years of experience in project administration and facilities in a mid-sized real estate or construction company
* Proven experience in provision of logistical services company

Competencies
* Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
* Strong conflict resolution/management skills
* Strong communication and interpersonal skills
* Excellent organizational skills
* Ability to multi-task and meet tight deadlines

Key Performance Indicators:

Customer
* Timeliness of project coordination services (# of delays in provision of coordination services)
* Effectiveness of project admin (# of successful admin service rendered/ # of admin service request)
* Project document archived (# of non-archived project document detected per year)

Internal Processes
* Level of project admin automation (# of automated project admin processes)

Capabilities & Learning
* Trainings  attendance (# of training days per year)

About the Company

The company has developed some of Abu Dhabi's most iconic and complex projects, from the Formula 1 facilities on Yas Island to the thriving new Shams Abu Dhabi community on Reem Island. Its property portfolio is diversified and balanced, with residential communities accounting for around half of assets, retail property representing a third, and the remainder split between commercial and hospitality.

With a land bank of over 77 million square metres, 90 percent of which is in special investment zones, Aldar Properties is focused on serving the growing demand in the UAE for high-quality and professionally managed property.

Aldar Properties is a strong partner of the Abu Dhabi government, which is a major shareholder. The business is aligned with the Emirates Vision 2030 strategy of economic diversification and social infrastructure development.