Property Administrator

Job description / Role

Our client has a mature and established property portfolio in the region, and we are seeking a Property Administrator to join the boutique office and close team. This is a multi-faceted role and takes responsibility for a portfolio of high-end property assets and several vehicles for the Principal.

The role requires a natural and articulate communicator, someone who can build relationships with tenants, suppliers, and colleagues alike. A methodical and detailed individual you will manage projects and tasks with common sense and look to negotiate on contracts and improve efficiencies across the board.

The role oversees all property care and maintenance issues, liaising with contractors and subcontractors and ensuring property checks are thorough, schedule planned maintenance activities, coordinating the cleaning schedules and liaise with garages on vehicle maintenance.

Property Administration will encompasses managing all tenancy contracts, renewals, marketing vacant properties and screening potential tenants. You will attend viewings and undertake inspections of tenanted properties to ensure high standards are being maintained and act as the first point of contact, overseeing the operational running of the property, managing staff rotas and household staff schedules.

General administration responsibilities include providing project support and transactional support, facilitating implementation, thorough planning, through to completion and being the first point of contact for employees and suppliers for all property and vehicle asset related invoices and administration. You will also be involved in researching various topics, providing recommendations and drafting or reviewing documentation and correspondence, facilitating management sign off and approval of all invoices and paperwork, coordinating calls and meetings, maintaining action lists and preparing reports.

Requirements

To be considered, applicants must possess an Undergraduate degree in business, administration, real estate, hospitality and/or finance/economics and there is a strong preference for someone with facilities/property administration experience and/or hospitality management background. Exceptional administrative and organisational skills with a flawless attention to detail in every aspect. The responsibilities of this role may be adjusted to meet business requirements, so flexibility and openness to change is beneficial. Candidates must possess a valid, clean UAE licence and own car.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.