Purchase Assistant

Job description / Role

The Purchase Assistant is responsible for researching new vendors, tracking deliveries and updating order records (e.g. dates, invoices and discounts.). He/ she is to make cost-effective purchases and ensure the company maintains a fully stocked inventory.

Job Responsibilities
• Conduct administrative and support activities to keep the purchasing department running efficiently
• Monitoring stock levels, identifying purchasing needs, tracking order and ensuring timely delivery of materials and supply
• Manage and produce accurate formal reports in accordance with quantity of materials as per project requirements
• Build MR to be sent to the purchase department, liaise with production/store/ purchase
• Ensure the production team shares the MR on time to avoid any delays in material supply
• Reporting of additional MR and understand why we are buying more than planned, breakage, mistakes in first MR, quality issues
• Work with vendors to place orders for the products and raw materials needed as per project
• Assist and back up Purchase order processing of purchase department
• Assist and back up the Accounts team responsible for maintaining a well-organized and accurate Accounting function
• To manage day to day operations of the accounts department
• To manage accounts payable (bill payments, salaries, petty cash etc.) and receivable through cash / cheque / voucher in a timely manner
• To establish and maintain fiscal files and records to document transactions
• To maintain and reconcile cash and financial accounts
• To maintain spreadsheets for monitoring and analyzing accounting data and prepare financial reports
• To prepare table of accounts, assign entries to proper accounts to ensure proper accounting methods, principles and policies are being followed
• To complete and coordinate annual audits and provide recommendations for improving procedures and systems for initiating corrective actions
• To allocate cash to different departments/divisions and ensure that the direct staff complies with it
• To comply with ISO 9001 & ISO 14001 Policy and Procedures

Requirements

Job Skills and Qualification
• Minimum 2-3 years in accounting and/ or purchasing or procurement
• Diploma or any certificate course related to Accounting or Business Management
• Excellent organization and administrative skills with attention to detail
• Effective Oral and written communication skills
• Thorough knowledge and understanding of the accounting principles, practices, standards, and laws & regulations
• Thorough working knowledge of MS Office and accounting software and databases
• Proficiency in analyzing and manipulating huge volumes of data
• UAE Driving License preferred

About the Company

Dubai based retail design and production company, Alpha Nero brings innovative ideas to stand out in the market thanks to its experienced managing team in high-end luxury retail and branding strategy.

We offer extensive manufacturing capabilities from design to production and installation across the Middle East, Africa and Southeast Asia. With a solid expertise in shop-fitting and retail merchandising, we focus on manufacturing of shop fixtures, shop-in-shop and pop-up stores for some of the most prestigious brands in the market. Our multinational team focuses on serving our clients with stringent project management, quality assurance and timely delivery. We pride ourselves on being strategic, technical, transparent and solution oriented.