Receiving & Store Officer

Job description / Role

Position: Receiving & Store Officer
Department : Finance
Reports to : Cost Controller

PURPOSE OF POSITION
To ensure that all incoming and outgoing merchandise is received or shipped as described in the policy and procedures manual.

KEY ROLES & RESPONSIBILITIES
- Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
- Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
- Ensure all deliveries are received at the designated receiving area only.
- Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
- Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
- Deliver goods received to the location that is specified on the purchase order.
- Ensure that all the goods received are posted daily in FMC.
- Ensure all the general invoices (other than Food & Beverage) carry the signature of the Department head, before posting in to FMC.
- Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Good Received Note) to Accounts Payable.
- Complete a daily food and beverage receiving log and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log the Executive Chef and Cost Controller.
- Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
- Maintain an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders may clearly state the status of delivery (i.e., open or partial)
- Ensure that the receiving area is clean and accessible.
- Maintain HACCP standards at all levels - from product sourcing to storage, etc.
- To perform any other duties that may be assigned from time to time by management.
- Assist the Cost Controller in the monthly food & beverage inventory count for Stores.
- Assist the Cost Controller in maintaining a suitable par level and to review the par level from time to time.
- Perform any other duties that may be assigned from time to time by management.

Requirements

PERSONAL ATTRIBUTES
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be willing to accept assignments on as need basis, in order to promote teamwork.
- Self- motivated with strong organizational and communication skills.
- Able to multi-task and prioritize in a fast-paced environment.
- Oral and written fluency in English.
- Display initiative.
- Team player.
- Customer/people oriented.

QUALIFICATIONS
- College diploma or equivalent qualifications.
- Knowledge of Materials Control, Store, Purchasing.
- Knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE
- Minim um 2 - 3 years' experience in purchasing/receiving/stores environment.
- Prefer Hotel experience in similar environment

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.