Receptionist

Job description / Role

- Provide general administrative support to all departments.
- Working relationship (internal/external): All staff throughout the company.
- External visitors, etc.
- Answer telephone, screen and direct calls, take and relay messages.
- Greet persons entering organization, deal with queries from the public and customers.
- Ensures knowledge of staff movements in and out of organization.
- General administrative and clerical support, - prepare letters and documents i.e. courier, etc.
- Receive and sort mails and deliveries, schedule appointments, - maintain appointment diary either manually or electronically.
- Organize meetings, tidy and maintain the reception area, maintain office stationeries and consumables.
- Receive, direct and relay telephone messages and fax messages.
- Direct the First Nations Members and the general public to the appropriate staff member.
- Pick up and deliver the mail.
- Act as a ‘gate keeper’ to the senior management team screening spam calls effectively.
- Maintain the general filing system and file all correspondence.
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Make preparations for Council and committee meetings.
- Maintain an adequate inventory of office supplies.
- Provide cover for Office Manager and Personal Assistants during absence.
- Respond to public inquiries.
- Arrange business cards for new joiners and reorders.
- Assist the Office Manager where required and as directed including ad hoc projects such as fit outs, office relocations etc.
- Monitor the use of supplies and equipment.

Requirements

Should be a Arab National and French Speaking Professional

Have Required years of Experience into Receptionist Activities.

About the Company

Spectrum Talent Management is a Global Recruitment firm with strong capabilities in Executive Search, Global Migrations, Contract Staffing and managing complete talent supply chains.

Founded in 2008, we are a growing, yet mature service firm specializing in staffing requirements of global organizations. Our leadership and high acceptance in the market is evident by the phenomenal growth that we have demonstrated in just few years of our inception. From permanent hiring to flexi staffing, payroll management to RPO, the orbit of the value add that we provide our customers with, has always evolved and diversified from time to time, thereby letting us with all the more reasons to be on the preferred choice of our customers for their most crucial talent related requirements.