Ref: RP520-03

Job description / Role

Employment: Full Time

• Answer and direct phone calls
• Greet and assist visitors to the office
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Maintain up-to-date employee holiday records
• Organize and schedule meetings and appointments
• Maintain contact lists
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering questions and requests
• Handle multiple projects
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Coordinate repairs to office equipment
• Photocopy and print out documents on behalf of other colleagues

Requirements

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

About the Company

For beautiful, high value properties that are built to last, the region’s most discerning clients turn to Unique Properties. As a trusted UAE-based real estate company, Unique Properties offers an outstanding portfolio of residential and commercial spaces for sale and leasing. Coupled with this, our impressive and extensive range of services allows us to deliver tailored property solutions within the dynamic and demanding property development hub that is the real estate market of the Middle East.

The company’s might is bolstered by its pool of seasoned and talented employees, each with a minimum of 3 years of professional experience and an enviable track record of success across the entire real estate value chain. Our consortium of service is renowned for unmatched efficiency and expertise, coupled with a dedication towards customer satisfaction, which has earned us the reputation of being one of the most reliable property companies in the UAE. With Unique Properties, real estate is more than just a transaction: it is a promise to deliver beyond expectation.

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Receptionist salaries in UAE

Average monthly compensation
AED 4,000

Breakdown available for industries, cities and years of experience