Receptionist Admin Coordinator

Job description / Role

Purpose: To provide front desk reception duties for the office which includes handling of all phone calls and manage the internal and external customers professionally.

Responsibilities:
- Answering and forwarding of phone calls, taking messages, communicating and tracking.
- Receive and greet all visitors in a professional and warm manner
- Develop and maintain a tracking system on all incoming & outgoing mails and courier items for the office
- Preparing refreshments to clients/visitors.
- Prepare and clearing of conference room before and after meetings.
- Make restaurant bookings for management.
- Arranging and tracking international and local courier services.
- Handling mail distribution by collecting and distributing mails.
- Organize staff or management business trips with cost- effective travel arrangements (flights, rental cars, hotels, etc.).
- Manage and update corporate hotel rates.
- Booking taxis.
- Liaising with our insurance agent on medical insurance policy matters, e.g. new staff medical insurance application, etc.
- Handling medical claims submissions and following up with reimbursements
- Assist to keep track and updating on annual leaves and business trips.
- Upkeep office and pantry cleanliness
- Manage the maintenance of office and service contracts.
- Arranging office and general administration service providers.
- Requisition of stationaries/office supplies/pantry supplies and ordering office stationeries, pantry inventories. Liaising on behalf of the company on all office and building management matters.
- Provide secretarial support by handling secretarial work for the management and personal assistant to the MD and Deputy MD.
- Perform general ad-hoc administrative duties.

Requirements

- Bachelor's degree
- 3 years experience in secretarial or admin functions
- Outgoing and pleasant personality, positive service attitude and enjoy interacting with people
- Female
- Any nationality
- Possess good spoken and written English language skills
- Proficient in MS Office

About the Company

Due to overwhelming client demand, SQ Computer Personnel opened a branch in the UAE in 2007 which we called SQ Gulf. Over the last 7 successful years we have carved out a strong and credible reputation in the UAE as a recruiter of choice. We work in partnership with a number of large multi-national and regional organisations as well as smaller, boutique companies. We aim to supply personnel on a sole agency basis which, in turn, provides you with a very attractive and cost effective, headache-free process.

SQ Gulf covers a wide range of vertical markets with in the MENA region. We have mirrored our UK successes by building a 360 degree, full life-cycle infrastructure and support strategy. We have an experienced team of account managers who are all well versed in their specific market vertical. We cover all levels of seniority and job titles. I myself, have over 13 years of professional recruiting experience, 5 of which have been in the UAE. As an agency, I strongly believe that SQ Gulf, with it\\'s team of dedicated and experienced staff, are exceptionally well placed to provide a smooth, successful and cost-effective recruitment solution. We have an exceptionally large database of current candidates, from UAE Nationals to expats currently looking for new challenges in the region.