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Job description / Role
Must be a UAE National - with Family Book
Salary 16,000 AED per month + fantastic benefits
- Answer telephone calls, screen and direct calls. take, relay messages and/or provide information to callers
- Maintain and update telephone directory as required due to staff changes
- Welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Monitors visitor access, issues passes when required and maintain security awareness by following procedures; monitoring visitor’s logbook and also ensuring that first time visitors watch the office safety video
- Deal with queries from the employees and customers
- Provide general administrative and clerical support
- Update the warden list and actively participate in the office emergency evacuation.
- During office emergency evacuation, ensure that the visitors are being accounted for as per procedure
- Act as a floor warden during office emergency evacuation. Details and training are provided during induction.
- Receive and sort mail and deliveries and maintain register for records
- Ensure that the reception area is always kept clean and tidy free from any safety hazards
- Ensure that the front office is always professionally managed; calm and peaceful, light and airy. It also must be clear and tidy.
- Organize conference requested by support functions: external meetings organization, book a meeting room at a hotel or in the office, book hotel room if required for visitors.
- Co-ordinate meetings and organize catering on adhoc requests: booking meeting room, ensure participants are registered, catering is organized as per request, transportation is arranged if required.
- Control inventory relevant to reception area
- Arrange for hotel accommodation requests as and when requested by Support function.
- Extend support whenever applicable to PRO’s
Requirements
- Intermediate level of education: Diploma holder
- Minimum three years in a similar role in a reputed organisation.
- Good spoken and written English and Arabic
- MS office and relevant software application skills
Key Competencies:
- Customer service orientation, customer focus
- Punctual and good time management skills
- Good team player, team work as priority
- Good inter-personal skills
- Attention to details
- Good initiative
- Reliability
- Handles Pressure
- Ability to adapt well to a multicultural environment
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.