Receptionist, Facilities

Dubai, UAE

Ref: HP647-1653

Job description / Role

Employment: Full Time

Reception remit:
- First contact for all staff and visitors
- Welcoming guest, visitors and candidates and carrying out sign in procedures and badge access
- Managing reception area, ensuring it is tidy and presentable at all times
- Ensuring refreshments are in place and fridge is stocked
- Arrange photographs for access passes
- Taxi booking
- Meeting room set-up and daily checks
- Distribution of workplace posters, signage and communications to office staff on site
- Checking and organizing internal breakout areas
- Distributing paper and stationary, ensuring stationary points are stocked up
- Organizing Storage space
- Managing/responding to facilities internal ticket requests
- Setting up events, manager food requests and meeting spaces
- Supporting moves for new hires, including furniture and IT equipment relocation where required
- Supporting reception desk alongside the Facilities Coordinator responsibilities
- Daily/weekly catering ordering & liaison with the catering supplier
- Monitoring and distribution of mail/packages, dealing with couriers

Facilities Coordinator remit:
- Reports directly to Facilities manager on site, and act as a Point of contact for EMEA
- Workplace Managers for any facilities issues related to site
- Act as point of contact for the office for any facilities related queries and internal events
- Conducting regular office inspections to ensure all aspects of the service delivery is functioning efficiently
- Provide general safety support by supervising and escorting service providers and contractors on site, point of liaison for all site suppliers. Managing site permit to work system
- Prepare monthly reports and data collection for facilities Manager
- Manage all reactive works, invoices and other finance matters for the site in preparation of the monthly invoice for the client
- Working with the Regional Services Manager, carry out periodic reviews of sub-contractors to ensure a quality service is being provided
- Out of hours incident response support
- Managing statutory compliance works on site
- Healthy and Safety representative
- Proactively coordinate planned preventative and periodic works on site
- Ensuring travel/office wiki site information kept up to date

Requirements

Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: