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Job description / Role
- Writing proposals and pre-qualification questionnaires for submission.
- Responsible for the production, editing, formatting, proof reading and publication of submission documents.
- Management and coordination of bid team electronic diaries; issuing prompts and reminders according to busy schedules.
- Coordination and updating workload planner within the central team.
- Monitoring and communicating tender clarifications to the bid team.
- Obtaining tender feedback (won or lost) and communicating to team.
- Monitoring and coordination of the project workflow system, making sure this is updated on a regular basis.
- Maintaining boilerplate materials in a convenient manner; cataloguing, updating and retrieval.
- Coordinating the notarisation and attestation of documents.
- Promoting best practice bidding across the business.
- Ensuring all major and strategic tenders have conformed to the bid management review process.
- Facilitation of bid meetings – chasing of identified actions.
- Ensuring the Legal Counsel has the opportunity to review the contract and that risks have been assessed and referred to Bid Manager for action.
- Ensuring that a pre-tender checklist has been undertaken and that the commercial / organisational aspects of the checklist have been referred to the Bid Manager/Director.
- Understanding and communicating The Company’s local and global commercial strengths and best practices.
- Document control and distribution.
- Drawing up and monitoring a programme for tendering and coordinating resources that have been mobilised to meet timescales.
- Preparation of tender handover packs if successful.
- Assembling supporting information such as QA Certificates, H&S Documentation, etc. from central resource.
- Preparing, organising and editing the written and visual information to be used for internal and external communication and information purposes
- Assisting in the development of the Communication Plan for the company on a regional basis;
- Maintaining the communication programme and guidelines; and
- Contributing to the communications strategy and goals for media relations in the Gulf, including international industry media and specialist press within the local business
Requirements
- Must be computer literate and have excellent working knowledge of MS Office applications and In-Design.
- A minimum of 5 to 10 years’ experience within a high-pressured bidding environment is essential.
- Experience will preferably be within the professional services, consultancy or construction sectors.
- The ability to work well under pressure and to tight deadlines.
- Experience in managing and organising themselves around busy professionals.
- Strategic thinker with the ability to digest and communicate customer needs through best practice approach.
- Excellent organisational and communication and written skills (English essential - Arabic desirable).
- Excellent attention to detail and accuracy of work is essential.
- Confident and professional manner.
- Ability to show initiative and examples of creativity.
- Ability to work under pressure and own initiative.
- High expectation of performance for themselves and other members of the team.
- Flexible approach to work
- Ability to work collaboratively within a team of busy professionals.
- Clear and thorough communication style.
- Excellent numeric and literacy skills.
- Awareness and understanding of commercial opportunities and business challenges.
About the Company
ARCADIS is the leading global natural and built asset design & consultancy firm working in partnership with our clients to deliver exceptional and sustainable outcomes through the application of design, consultancy, engineering, project and management services. ARCADIS differentiates through its talented and passionate people and its unique combination of capabilities covering the whole asset life cycle, its deep market sector insights and its ability to integrate health & safety and sustainability into the design and delivery of solutions across the globe. We are 28,000 people that generate more than 3 billion in revenues. We support UN-Habitat with knowledge and expertise to improve the quality of life in rapidly growing cities around the world.