Secretary

Job description / Role

Well established client is forming a new team to drive trade and enterprise to the region of Ajman.

The team will deal with queries from companies overseas wishing to invest and develop within the region and assist them through the complex process of setting up a business, offering advice, business and industry intelligence and assisting with all the relevant documents and governmental processes.

As the Secretary you will support the new team with all required correspondence, presentations, meeting administration and diary and travel management:

Duties of the role will include:
- Enhances effectiveness by providing information management support.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
- Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
- Preparing Minutes of Meetings
- Completes requests by greeting customers, in person or on the telephone; answering or referring all enquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Prepares reports by collecting information and organise and maintain filing systems
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Secures information by completing database backups.
- Provides historical reference by utilizing filing and retrieval systems.
- Maintains technical knowledge by attending educational workshops; reading secretarial publications.
- Contributes to team effort by accomplishing related results as needed.

Requirements

- Bachelor’s degree in an Administration field
- Minimum 3 to 4 years of solid experience in Administration & Secretarial duties.
- Able to handle multiple deadlines and managing and assisting the team in order to meet them
- Fluent English speaking, additional languages would be an advantage.
- Flexible attitude to working:

As you will also attend and minute meetings to prospective clients it is therefore expected that there will be regular travel outside of the region with the team.

About the Company

KERSHAW LEONARD "WE CHANGE PEOPLES LIVES"

Who we are:

Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.

Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.

Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.

What we do:

Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills

Why Us:

The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region.