Secretary/Administrative Assistant

Job description / Role

In accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.

Job Responsibilities
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the project
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
- Distributes reports as directed by immediate supervisor.
- Reviews time reports to verify accuracy of hours worked and time charges.
- Follows up to ensure timely processing of corrections.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor.
- Plan, organize, and implement systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.
- Participate in coordinating the flow of documents between project team and other project stakeholders.
- Participate and be involved in the electronic document management system.
- Log and file all the incoming correspondence.
- Log and file all outgoing correspondence.
- Assist in preparing the status reports of the incoming and outgoing documents on weekly and monthly basis.
- Log and file all the submittals and approval of the shop drawings, material, method statements, authorities approvals, etc.
- Answers telephone, taking and relaying messages.
- Performs other responsibilities associated with this position as may be appropriate.

Requirements

- High school diploma (or equivalent).
- 4-8 years of relevant work experience.
- Dubai-UAE experience is preferred.

Skills/Competencies
- Good written and oral communications skills and knowledge of keyboard skills and a working knowledge of MS Windows and MS Office Software Package is required.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.