Secretary - Arabic Speaking

UAE

Ref: HP647-1685

Job description / Role

Employment: Full Time

Our client, a reputable wholesale company is currently recruiting for an Secretary

Job description:
- Direct assistant to the departments’ Manager.
- Maintain the direct managers’ meeting schedule and events and alert him.
- Provide administrative and clerical support to departments or individuals.
- Do the necessary job processes that are related to the department.
- Other related assigned tasks by the direct manager

Tasks:
- Answer the related incoming calls and give necessary information to the callers, take messages, or transfer calls to appropriate individuals.
- Do travel and residential reservation as it is advised by the direct manager.
- Arrange meetings and do the necessary meeting room booking.
- Prepare the minutes of meeting for the direct manager and distribute it.
- Handle and manage the petty-cash of the department.
- Keep track of daily work of clerical staff.
- Prepare the confidential correspondence of the direct manager.
- Open incoming mail of the related department and distribute it as necessary.
- Arrange all department's documents under proper filing system.
- Conduct searches to find out needed information.
- Order and dispense supplies.

Reporting:
- The Secretary reports to the assigned direct manager unless stated different in the employment agreement, as well as it can be modified and changed based on company’s structural change.
- The Secretary is eligible to report immediately his/her work activities whenever it is required by his/her direct Manager.

Training:
- All employees are eligible for induction in the first week of joining work.
- All employees are responsible to express their needs of courses/ and training related to their work progress and eligible to take at least one training course related to his working field (refer to training policy).

Requirements

- Person description:
- Minimum education requirement is Grade 12 plus secretarial certificate and 3 years of experience in similar position.
- Arabic and English languages are core.
- Medium computer skills, high MS Office skills are must (Word, Excel, and Power Point).
- Excellent communication skills.
- Presentable personality.

Duty:
- Working days: Sunday to Thursday
- Working hours: Flexible, 07:30/8:30 to 15:00/1600 straight, one hour break adds one hour to duty end.
- Working in holidays might be required, compensated on annual leave.
- Emergency calls must be answered.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: