Secretary (Bilingual - English/Arabic)

Job description / Role

Sharjah, UAE

Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communities and world class infrastructure.

POSITION OVERVIEW:
Under general supervision, performs various secretarial, administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.

Specific Responsibilities:
• Receives and screens visitors, telephone calls and mail. Responds to inquiries as possible, or refers them to appropriate individuals within the company for a timely response.
• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
• Prepares and/or translates correspondence and reports in English and Arabic, as necessary. Proofreads and/or reformats drafts of documents created by the PM or other project team members.
• Schedules meetings, conferences, and appointments as appropriate.
• Prepares meeting agenda, reports, files and other materials for meetings.
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
• Participates in coordinating the flow of documents between project team and other project stakeholders.
• Assists in preparing the status reports of the incoming and outgoing documents on weekly and monthly basis.
• Interfaces with Client, Designer and Contractor staff to develop effective and seamless lines of communication via meetings, video conferences, audio conferences and written correspondence.
• Performs other responsibilities associated with this position as may be appropriate.

Requirements

• Diploma in Business Administration or related course.
• Minimum 5 to 10 years of experience in a similar field.
• Good MS Office knowledge especially MS Word, Excel and PowerPoint.
• Strong written and oral communication, organizational, and interpersonal skills are required.
• Fluency in both English and Arabic language is required.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.