Job closed
Job description / Role
- Responsible for the maintenance of division records, correspondences, etc.
- Make appointments for the Director and the team
- Review documents and memos of the Director
- Plan and arrange meeting for the Division and make necessary follow-ups with team
- Manage and maintain Director’s schedules, appointments and travel arrangements, in addition to team travelling schedules and events
- Keep Director’s calendar, coordinate meetings, appointments, etc.
- Arrange for translation as requested by the Director
- Arrange and coordinate meetings and events
- Responsible for Purchase Orders for I Division, including request for quotations, preparation of comparative statements, finalization of order, follow up
- Take minutes at Technical Group meetings and follow up on decisions taken
- Coordinate and track the Division’s finance issues in collaboration with Finance Section
- Coordinate events & training
- Fill in for Director General’s secretary, as necessary
- Supervise, coach and train lower level staff
10,000 AED per month + family medical + family travel + Education Allowance
Requirements
- Bachelor degree in Business Administration or any related field
- 3 to 5 years recent experience including Admin fields
- Excellent knowledge of general office procedures and secretarial practices
- Excellent computer skills and aptitude
- Ability to plan, organize and carry out multiple assignments
- Ability to work independently with minimal supervision
- Good working and communication skills of English and Arabic (bilingual)
- Ability to work independently with minimal supervision
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.