Senior Office Administrator

Job description / Role

Join a global leader in consultancy!

Our client, a distinguished multinational firm with decades of proven excellence, is on the lookout for a talented Senior Office Administrator.

Embark on a rewarding journey with our esteemed client, a prominent organisation renowned for its impressive portfolio of well-known brands.

We are currently in search of a highly skilled and motivated Senior Office Administrator to play a pivotal role in maintaining the smooth and efficient functioning of this distinguished establishment.

Description

Team Leadership:

* Supervise and lead a team of administrative staff, providing guidance, mentorship, and performance management.
* Foster a collaborative and efficient working environment to ensure optimal productivity.

Policy and Procedure Development:

* Develop and implement effective administrative policies, procedures, and systems to streamline operations and enhance overall efficiency.
* Regularly review and update policies to align with organisational goals and industry best practices.

Collaboration with Department Heads:

* Work closely with department heads to understand their administrative needs and provide necessary support to ensure effective work-flow.
* Facilitate communication and coordination between departments to enhance overall organisational efficiency.

Record Management:

* Oversee the management of employee records, including attendance, leaves, and performance evaluations.
* Ensure compliance with company policies and legal requirements regarding record-keeping.

Meeting and Event Coordination:

* Coordinate and organise meetings, conferences, and company events, including logistics, scheduling, and catering arrangements.
* Ensure smooth execution of events, contributing to a positive and engaging work environment.

Reporting and Correspondence:

* Prepare accurate and timely reports, presentations, and correspondence as needed.
* Maintain a high level of attention to detail and professionalism in all communications.

Confidentiality Management:

* Handle confidential information with the utmost integrity and professionalism.

Process Improvement:

* Identify areas for process improvement and implement changes to enhance overall administrative effectiveness.
* Stay updated on industry trends and best practices.

Facilities Management:

* Oversee facilities management, including maintenance, repairs, and supply procurement to ensure a safe, clean, and comfortable work environment.

Vendor and Client Interaction:

* Serve as the primary point of contact for external vendors and service providers, negotiating contracts, and managing relationships.
* Manage parking services with the building management

Financial Oversight:

* Review and approve all vendor invoices and partner's expenses.

All-Staff Meetings:

* Plan, organise, and run All-Staff meetings to ensure effective communication and engagement among employees.

Job Offer

The successful candidate for this role will be offered a monthly competitive salary with attractive benefits (family benefits for visa, air tickets and medical insurance + a discretionary bonus). The firm is situated in Dubai, right in the midst of all essential amenities. Enjoy the convenience of having everything you need at your fingertips.

Requirements

* Bachelor's degree in Business Administration or relevant field.
* 5 years of experience as an Office Administrator or in a similar role.
* Applicants having a previous experience within a consultancy firm would be a priority
* Strong leadership and team management skills.
* Excellent organisational and multitasking abilities.
* Proficient in Microsoft Office Suite.
* Exceptional communication and interpersonal skills.
* Ability to maintain confidentiality and handle sensitive information with discretion.

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.