Tender Administration Specialist

Job description / Role

This vacancy is a highly administrative and collaborative role with regards to tender services for a global professional services firm in the heart of Dubai. Due to an internal transfer the vacancy has become immediately available. We are therefore seeking those who have 4 years of relevant tender document control experience and the capability to manage both client and internal stakeholder communications. It is also expected that you will have professional services industry exposure and be degree educated as a minimum requirement.

As a Tender Administration Specialist, you will be responsible for managing all commercial leads coming into the business, maintaining communication with clients, and coordinating responses to all commercial opportunities. Receiving the RFP and making initial contact with the client, the lead is then passed onto the relevant senior individual with the correct industry expertise. Once the request is deemed credible, it is the role of the Tender Administration Specialist to always maintain full document control. You will also discuss the RFP with the Administrative Managers to ensure all leads are allocated and then begin to perform in depth research and due diligence about the client. This includes seeking out company information, scope of the project and past interactions and communications. As the process moves forwards, you will act as the first point of contact for the client to clarify any information, obtain documents and manage deadlines. Additionally, the same will also be provided to the clients and their own internal procurement team upon request.

Requirements

It is expected that you will be a highly organised individual, able to manage multiple conflicting deadlines, large volumes of documents and be exceptionally proactive. You should anticipate the needs of others with regards to relevant information and due diligence at all times in order to meet strict RFP deadlines. Therefore, an excellent standard of MS office and advanced analytical and reporting skills in Tableau and Alteryx is essential. A clear and concise method of communication with an excellent standard of the English language is also required.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.