International Law Firm - Human Resources Assistant

Job description / Role

International Law Firm Human Resources Assistant Supporting Dubai and Riyadh (6 month contract, possibly then permanent)

Responsibilities:
• Manage recruitment applications and approvals, resourcing, Global Mobility and on-boarding
• Liaison with recruitment providers on vacancies, schedule interviewing, managing assessments.
• Employment offers, on-boarding processes for business services and fee earners across the Middle East (Riyadh and Dubai).
• Manage induction programs in both Riyadh and Dubai.
• Manage logistics for new joiners, overseeing short term accommodation, immigration process, relocation and providing pre-arrival information and welcome packs.
• Secondments – managing paperwork for secondments (ie secondment agreements, and costing).
• Process employment and secondment visa applications with payroll.
• Manage all immigration issues that arise, ie visa transfers, advice and applications for spousal sponsorship, Emirates ID cards, labour and secondment cards.
• Enrol all new joiners in Riyadh on the Qiwa portal and manage any queries relating to immigration.
• Register all practicing attorneys with the Dept of Legal Affairs on joining.
• Manage all legal training requirements with the Dept of Legal Affairs.
• Manage mid and end-probation meetings/processes.
• Assist the HR Advisor in managing the Graduate Recruitment programme, including internships, offer letters, seat moves and logistics for visiting and local trainees.
• Manage all international Academy training bookings for Fee Earners.
• Coordinate, in conjunction with the L&D team, the biannual L&D Middle Eastern training trip; organise local logistics for trainers.
• Manage all Trainee training requirements and book accordingly.
• Manage all aspects of the maternity, paternity, parental, relocation and unpaid leave processes.
• Co-ordinate leaver process. Manage exit interviews and forward results to HR Advisor.
• Manage all health care enrolments for new joiners and queries for both Riyadh and Dubai employees.
• Assist with the appraisal and moderation process by chasing completion rates, drawing reports and socialising with HR Head
• Produce payroll memo monthly for payroll sign-off and input
• Ensure all employment recharge of costs are correctly allocated and managed through the payroll
• Ensure reports are run for annual healthcare and life assurance renewal process

Requirements

Qualifications:
• Degree educated ideally with CIPD.
• Must have experience in UAE and KSA employment laws and application.
• Previous experience of HR within a professional services organisation at assistant level.
• Excellent English communication skills required to deal with external and internal clients at all levels.
• High level of HRIS and Excel skills.
• Experience of providing advice and guidance to Managers and employees on any employee relations issues, policies and procedures.
• Relationship building with partners/managers within the firm is essential.
• Ability to quickly and calmly think through and suggest appropriate solutions to issues/problems as they arise or are foreseen.
• Experience of interviewing business services staff.

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.