Administrative Associate

Job description / Role

Principal Accountabilities:
- Assists site with training reviews, updates, track, and coordinate with site personnel utilizing MAXIMO. Coordinate with supervision on upcoming training requirements.
- Researches administrative procedures and services given to the customer. Provides factual and accurate information to assist management in improving customer service.
- Exercises sound judgement on routine administrative matters and prioritizes work accordingly.
- Professionally coordinates with site personnel to accomplish tasks given by supervision.
- Compiles data and prepares reports for site management approval and electronic distribution.
- Schedules and maintains appointment calendar for the site manager, prioritizes if necessary.
- Prepares minutes of various periodic site meetings.
- Utilizes human resources database to compile manning reports; updates data as required.
- Liaises with PSO-HR for reconciliation of Emirati manning figures, vacancy status and other HR data.
- Monitors/tracks employee evaluation reports and annual performance assessments for UAE.
- Maintains, reviews and updates site directives, appointment letters and telephone listings.
- Prepares documents pertaining to site manning allocations/changes as directed by the Site Support Superintendent and/or Site Manager.
- Monitors company website for updates on Work Instructions and SOP's; notifies personnel of updates/changes.
- Performs other duties as assigned.

Requirements

Knowledge & Skills:
- Must have excellent organizational skills and be able to understand, speak, read and write English at an intermediate level.
- Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.
- Possession of a valid home country driver's license and ability to obtain host nation driver's license preferred.

Experience & Education :
- High School diploma or equivalent required.
- Degree or Certification in Human Resources preferred.
- Three years experience in Human Resources preferred.
- Three years experience in a clerical/administrative environment required.

Physical Requirements/Working Environment:
- Works in normal office environment.
- Light to moderate lifting as required carried out in an office environment.
- Must be able to travel domestically and internationally.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

About the Company

Amentum is a premier global technical and engineering services partner supporting critical programs of national significance across defense, security, intelligence, energy, and environment. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics.