Admin Assistant

Job description / Role

Job Description
- To provide administrative support to the General Manager or the relevant functional manager and their subordinates in general, also support in handling Social Media activates.
- Provide secretarial and administrative support to GSD and/or Function for the typing, preparation, and compilation of reports and proposals.
- Develop and maintain the filing system for the company.
- Prepare the stationary request and ensures regular availability of stationary.
- Follow-up on the on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicates to the Finance Function for approval.
- Maintain and update a telephone list of the technical staff's numbers and allocates them whenever needed.
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle travel logistics for GSD team members.
- Submit required reports regularly and per request.
- Order Entry and Follow-up on Company Systems.
- Liaise between GSD and other Giza Systems Support Function.
- Respond to client inquiries, referring them to the appropriate concerned person.
- Give immediate feedback for the assigned tasks results.
- Send/Receive Faxes and other external communications.

Requirements

Personal Skills
- Good using MS office and suitable typing speed
- Excellent organizational skills
- Good communication, interpersonal and negotiation skills.
- Good relationship building and excellent team player.
- Good analytical skills.
- V. Good command of English

Technical Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Knowledge of social media platforms (Facebook, Twitter, Instagram, LinkedIn, etc.)

Education
- Bachelor Degree in Business Administration or any Discipline.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.