Academic Administrative Assistant

Job description / Role

Description

Overview:
The American University of Bahrain (AUBH) invites applications for a full-time position as academic administrative assistant. An academic administrative assistant supports the deans of the colleges at AUBH and liaises with various departments including an oversight by the provost’s office. Their main duty is to provide academic assistance with respect to the line of work of the dean.

Duties and responsibilities:

• Provides administrative support to the college dean.
• Schedules, plans, and coordinates work actions of the dean and college.
• Receives and responds to enquiries concerning program matters from provost’s office, program coordinators, QA officer, faculty of the college, external organizations, and members of the public.
• Collects, organizes, and analyzes data for reports and analysis, as requested.
• Assists deans in the development of relevant policies and procedures documents.
• Provides administrative support by scheduling appointments, coordinating meetings for the dean and college.
• Supports the college and committees assigned with preparing meeting materials and presentations, as requested.
• In charge of all meeting minutes for the college and committees, as assigned.
• Assists the dean in administrative support with regards to accreditation bodies (ie. WSCUC, BQA, etc.).
• Updates the QA officers about curriculum and/or study plan changes, and provides relevant support where needed.
• Supports the deans with onboarding of new faculty in the college (i.e., contacts HR, IT, and librarian to help in settling a new faculty).
• Liaises with program coordinators and faculty in coordinating the applications for internships in coordination with AUBH career center and capstones.
• Liaises with faculty and deans, making sure to coordinate applications submitted to HEC for field trips and invitations of guest speakers and other related matters.
• Ensures handover is given within the college upon a leave of absence.
• Provides support to assigned responsibilities of committees by the provost.
• Other duties as assigned by the dean or the provost.

Requirements

• Bachelor’s degree in business or media.
• No minimum professional work experience is required.
• Strong communication and relationship building skills with peers.
• Ability to work independently and responsibly.
• Effective written and verbal communication skills are required.
• Knowledge of basic bookkeeping practices.