Event Executive

Job description / Role

Event Planning & Coordination
- Plan, coordinate, and execute a wide range of events including private functions, corporate gatherings, golf tournaments, banquets, weddings, henna parties, graduation celebrations, birthday parties member-exclusive events, and large-scale international events such as the DP World Tour.
- Coordinate with external stakeholders including cruise operators, tour operators, and vendors for ad hoc or themed events held on-site.
- Develop detailed event proposals, timelines, and logistics plans that align with client requirements and the club’s service standards.
- Ensure international coordination and protocol are adhered to for high-profile or global events.

Client & Member Engagement
- Act as the main point of contact for clients from initial inquiry through post-event follow-up.
- Build strong relationships with members, guests, and corporate clients to understand their expectations and ensure satisfaction.

Vendor & Stakeholder Management
- Liaise with internal departments (F&B, Business Development, Marketing) and external vendors to ensure smooth event execution.
- Negotiate contracts and manage service level agreements with third-party providers.

Financial Oversight
-Prepare and manage event budgets, ensuring cost control and profitability.
-Track expenses and generate post-event financial and performance reports.

On-site Event Management
-Lead event setup, execution, and breakdown; ensure all activities run smoothly and according to plan.
-Resolve issues promptly and professionally during events to maintain guest satisfaction.

Team Collaboration & Leadership
- Work closely with restaurant and banqueting teams to ensure service delivery meets premium standards.
- Provide support to team members or temporary event staff when required.

Marketing
- Collaborate with the marketing team to promote events, drive bookings, and enhance visibility through digital and traditional channels.
- Contribute to seasonal and themed event concepts aligned with the club’s branding.

Compliance & Safety
-Ensure all events comply with health, safety, and local regulatory requirements.
-Maintain awareness of risk management and emergency procedures during events.

- Bachelor’s degree in Hospitality Management, Event Management, Business Administration, or a related field.
- Minimum of 7 – 10 years of experience in event planning, banqueting, or -n hospitality operations, preferably within a luxury environment.
- Professional certifications in Event Planning, Hospitality, or Project Management (e.g., CMP, PMP) are a plus.
- Strong leadership, organizational, and client relationship management skills.
- Proficiency in event management software, CRM tools, and Microsoft Office Suite.

Skills:
- Ability to manage large-scale, high-profile events with attention to detail and service excellence.
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- Customer-centric mindset and service excellence

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.

We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.

Concentrating our resources has created 5 distinct specialist divisions:

• Banking & Finance
• Human Resources
• Oil & Gas
• Construction
• Architecture & Engineering