Ref: HP704-547

Job description / Role

Employment: Full Time

- Administer the supervision of the premises, assets, fixtures and fittings to bank standards.
- Administer the supervision of the artwork inventory, to include physical checks and insurance valuations
- Administer the supervision of the upgrading of Building Security, including Security Officers, CCTV, Access Control, Policies & Procedures (Assignment Instructions).
- Establish and maintain cordial relationships with external support services companies.
- Assist in the day to day negotiation and supervision of all the Facilities, Security & General Services contracts.
- Assist the Administration Director with the planning, coordinating and the overseeing of building refurbishment and renovation projects, including liaison with external contractors and special projects.
- Assist with the record keeping of all mechanical & electrical and building drawing files including building maintenance and changes.
- Assist the Administration Director with the Disaster Recovery Program including BCP & Relocation.
- Assist with the support service requirements of visitors to the Bahrain Office by arranging transportation and organizing office seating arrangements.
- Assist with meeting set-ups and the dismantling of any meeting set-ups.
- Check invoices from contractors and suppliers to ensure correct costing has been applied before approval and prepare capital expenditure forms for approval; complete fixed asset forms.
- Assist with organization of client and staff functions and events, both in-house and at external venues, in terms of manpower logistics and transportation.
- Supervise the storage of furniture & equipment and records retention and maintain an inventory of all furniture & equipment held in storage. Assist with the disposal of surplus stocks as and when authorized.
- Assist the Administration Director with the planning and organization of all internal moves and changes.
- Hold regular facilities related contract and service providers coordination meetings to ensure best-in-class on services provided.
- Maintain a small stock of spare fittings and materials.
- Assist with the upkeep of the Document Retention Program at bank House in accordance with policy.
- Assist with car park liaison, leases and the allocation of parking spaces to staff and visitors.
- Assist with orientation programs to include Bahrain Island familiarization and property search for new hires.
- Assist and act as the interface with the Ministry and Arabic speaking agencies in matters such as traffic violations, car registration and driving license, and other governmental issues.
- Organize and implement Fire Marshal Training and Staff Fire Awareness programs.
- Assist with First Aid Training.
- Ensure that the car fleet maintenance is carried out as per the dealer’s directions including daily checks before use, to include records of registration, service and insurance documentation for Bahrain & KSA.
- Maintain and correctly account for the Petty Cash float of BD1,000.
- Maintain and correctly account for the personal postage and courier payments.
- Ensure that the Administration Director & Facilities Team are kept appraised of all current issues & activities.
- Ensure that drivers overtime and vacation is managed and controlled well.
- Maintain a record of all safes, locks & keys issue register, as well as the offsite safe.
- Perform ad-hoc duties that may be assigned from time to time.

Requirements

- Excellent written and spoken English
- Can operation a computer using all MS Office applications
- Pleasant personality
- Very good negotiation skills
- Relevant experience of 5 years plus
- Degree in facilities management, engineering or similar, is preferred

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.

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