HR Enablement and Talent Development - Associate

Ernst & Young

Manama, Bahrain

Ref: NP946-101

Job description / Role

Employment: Full Time

Role Purpose: Works closely with the HR services and the business to ensure consistency of user experience, client satisfaction, timeliness and responsiveness of service, quality of service, efficiency of delivery etc. Assists with the overall support, coordination and logistics of learning for all Service Lines. The role supports the deployment of both the technical and firm-wide curriculum.

Operations Management:
- Support onboarding employees from Day 1 - 90
- Support new joiners in settling into a new country, navigating local customs, administration and pastoral care
- Support new joiners with finding schools and a home where required
- Ensure all correct documentation is in place, hard copy files are created and all documentation is filed in hard and e-copy
- Report back any areas of concern or risk to the HR Enablement Consultant

Administration:
- Ensure 100% accuracy of hard copy personnel files for all Employees based in location
- Ensure 100% transfer of all hard copy files to the Employee’s e-file hosted within Share Point and GSS
- Ensure all legally required documents are stored in hard copy and e-file format
- Print, sign and distribution Employees letters and liaise with the legal entity signature to sign contracts
- Represent EY during any ad hoc or organization labour inspections
- Where local providers require local support, manage necessary medical claims and queries
- WPS execution with immigration and finance to ensure legal compliance

Exit
- Execute all exit procedures that must be done locally

General
- Understand and have knowledge of key talent processes
- Be aware of changes to local employment law and communicate these to necessary parties including ER and HR Enablement
- Provide advice to employees and counselors as appropriate (and when this is not delivered by shared services or Talent Consultants)
- Support Nationalization strategies where required in the GCC

Immigration:
- Ensure smooth execution of immigration related processes in Bahrain office
- Ensure all documentation of New joiners and leavers is updated - Collect the Passport copies and CPR Copies from the new joiners and submit it to PRO for SIO Registration and cancellation when a staff exits the firm
- Obtaining the visa within the set time frame
- All the copies of the requisition forms, passport copies, smart card and visa copies are maintained in order
- Update and maintain the list of LMRA registration
- Update Immigration checklist on a weekly basis
- Assist in the application for the Saudi visit visa for business purposes
- Assist business in application for business/visit visas for Bahrain
- Assist staff with the immigration queries
- Ensure the adherence of the Bahrainsation percentage for all the commercial registrations

Learning operations:
- Review the learning curriculum and calendar for both technical and firm-wide learning to ensure full understanding of what courses will be deployed locally for the year and when
- Assist with identifying target learners to attend local deployment of courses
- Liaise with the SL stakeholders to understand the learning needs of the target group to ensure appropriate selection of nominations
- Ensure full familiarization and compliance with the MENA learning policy and procedures document
- Responsible for ensuring all course details, including costings are completed on the standard template and returned to Talent Services immediately after the deployment of a local course for upload in to the learning budgeting tool
- Ensure the correct modules and objectives of each course are understood and stated to ensure accurate and timely release of the course feedback survey
- Ensure all CE hours have been accurately recorded and sent to Talent Services for upload in the HR Systems
- Participate on Assurance coordinator calls and other SL calls on an ‘as needs basis’
- Follow up on CE delinquents within the Assurance Service Line and other SLs on an ‘as needs basis’
- Ensure all courses have the appropriate codes created on a timely basis through liaison with the central learning team
- Full management of on-site support during local deployment of courses including end-to-end facilitator management
- Manage registration and attendance lists on the day of the course
- Ensure timely reporting to the central learning team of any no-shows or cancellations
- Ensure appropriate refreshments are provided for facilitators and attendees within an agreed budget
- Ensure all course materials are available in advance of the course for distribution to the facilitator and participants at the start of the course
- Where applicable obtain necessary cost approvals from office SL Leader or MENA Learning Leader for in-office courses
- Monitor all costs incurred during training to ensure no budget overruns
- Participate in budgeting exercise for technical learning where appropriate through consultation with the business and central SL learning team
- Understand and follow company policies and procedures

Continuous improvement
- Identify areas of improvement to improve service quality and delivery

Teaming and people
- Build and maintain relationships across the Talent Team and the business
- Provide timely feedback to team members

Stakeholder Management and Networks
- Act as a point of contact between the business and Talent to ensure that Talent services are aligned with business needs
- Maintain knowledge of HR practices and key trends

Team management
- Effectively work with Shared services along with HR Enablement team

Requirements

- Knowledge of HR policies, processes and talent management practices within professional services or other industry preferred
- Experience working in the MENA region
- Experience of working ‘cross border’
- Fluent in English
- Experience with Immigration process and requirements
- Experience of working in HR Operations, Talent Development or a similar function
- Experience of working with detail and in an analytical capacity
- Experience with event coordination
- Experience in managing multiple priorities independently
- Experience in managing and consulting with key stakeholders

About the Company

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region

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Project Manager salaries in Bahrain

Average monthly compensation
BHD 1,650

Breakdown available for industries, cities and years of experience