Job closed
Ref: MP133-169
Job description / Role
Our client, a reputed and well recognized Islamic Investment bank has an opening for: Legal Secretary
Job Outputs and Responsibilities
• Candidate is responsible for providing efficient and quality coordination and administrative assistance and support to the Legal Department.
• Schedule and organize meetings and conferences;
• Welcome guests, posses excellent verbal and written communication skills
• Manage, maintains and evaluate office inventory supplies including stocking and replenishing orders accurately
• Value the essence of Executive time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications preparing content, presentation materials, reports as needed
• Maintains executive's appointments, travel schedules and handle their visa, flight and hotel bookings
• Coordinate, sort and distribute all the Department Heads internal and external mails
• Handle expenses and reimbursement to Legal Department executives for travel and their bank working partners for projects/programs
• Prepare and type all documents, correspondence letters and memos in Arabic and or English when instructed or as required;
• Maintain records and documents efficiently. Follow the policies procedures rules and regulations of the Bank at best. Uphold the bank’s corporate image and values. Maintain strict confidentiality.
• Updating the Deal and Credit Files lists and records for each investment project.
Requirements
Job Requirements
• Minimum of 3 – 5 years similar experience in Banking or Financial Services environment;
• Proficient in MS Office
• Excellent verbal and written communication skills (both English and Arabic)
• Ability to understand and follow written and verbal instructions
• Strong organizational skills with an ability to prioritise and screen out low priority tasks
• Work independently and in a team atmosphere
• Excellent telephone communication skills
• Report writing will be an added asset
• Good interpersonal and communication skills
• Understanding of the protocol appropriate to executive support
• Experience in preparation of materials for meetings and activities
• High-level administrative and secretarial skills and versatility in the use of office equipment and technologies.
About the Company
"One Vision for Consultancy" is a one stop professional service provider specialising in:
Employment Consultancy (Human Asset Recruitment & Talent Acquisition): Using a competency based frame work; we indentify the best candidates to fit your unique organisational needs. The objective is to ensure recruitment of high potential talent for long term retention with the capability of achieving succession planning in the organisation. We offer both contingency and retained search.
Our executive team, with their strong corporate and business backgrounds and track record of success, will help you identify and recruit candidates within a short time frame to meet your business needs and requirements. We source talent worldwide as required by specifics or as set by the client.
Facilities Managed Services: We provide staffing resources and services for short as well as long term basis to support front and back office requirements.
Computer Software Design Development and Maintenance: Our objective is to first and foremost understand our clients and their requirements. We work with business alliance partners who have experience, highly skilled technical professionals, a working methodology and good industry knowledge. We provide our clients with solutions that are capable of driving projects to successful completion and customer satisfaction. Provide onsite IT professional for IT maintenance, support, system study, development, implementation or consultancy.
Technical Assistance to maintenance and operations of facilities: System studies, design, develop, implement, support, maintain and manage operational plant services.
Staff augmentation of professionals for short and long term projects.