Procurement Manager

Propel Consult

Bahrain

Posted
Ref: LP127-2251

Job description / Role

Employment: Full Time

• Define and implement the Procurement policy according to the organizational strategy
• Manage of purchasing information and systems, and review commodity strategy with the management team
• Manage and develop the existing and potential supplier pool and update the Approved Vendor List
• Search for new potential suppliers and develop and set up a supplier data base
• Effective & proactive liaison with other departments as necessary to forecast, plan to meet purchase deadline, to bundling of demands for necessary
• Responsible for negotiation and establishing contracts with the suppliers
• Communicate and negotiate with suppliers and governmental authorities’ up to General Managers, Director and Assistant under Secretary Levels at the Tender Board
• Coordinate with the technical teams the setting of specifications and the evaluation of the suppliers
• Implement an effective reporting system
• Manage the relationships with the suppliers, the rating and credit insurance agencies and the certification authorities
• Provide budgetary information / KPI’s to all departments to ensure understanding and quotations accurately reflect operational costs
• Define procurement objectives and oversee quality control throughout its life cycle
• Plan, execute, and finalize procurement projects according to deadlines and within budget
• Acquiring resources and coordinating the efforts of team members and internal departments in order to deliver according to plan
• Implement the company's procurement process, to ensure an efficient administration of the complex / major contracts / purchases
• Verification and approval of the existence of budgets associated for the intended project(s)
• Invite suppliers to tender in accordance with Company procedures and ensure on complying the rules and regulations of the Tender Board Authority.
• Apply an evaluation process which contractually evaluates all offers received, negotiate all aspects of the Contracts with Suppliers in terms of, but not limited to, prices, guarantees, terms and conditions, financial stability and performance
• Finalize all contracts and purchase orders and sign or submit to the appropriate signatory for approval
• Submit the award letter along with the evaluation analysis to the Tender Board for their approval
• Develop complex tender projects and complex contracts in order to meet user needs and Company’s needs for contractual and legal protection
• Negotiate terms and conditions to ensure maximum contractual and commercial benefit for the Company
• Assist users in areas of dispute with Vendor performance
• Analyze, negotiate and resolve disputes with suppliers to the satisfaction of the organization
• Evaluate and pre-qualify Suppliers/Contractors in accordance with Company procedures
• Provide and develop Management information using the Purchasing System and other systems
• Ensuring and safe-guarding of all submitted bonds for all tender projects along with the return in case of expiry or finalization of the project at hand
• Ensuring awareness of significant trends and changes in suppliers, and prices to capitalize on opportunities and / or protect company positions
• Solicits promotions, discounts, markdowns etc. from suppliers and favorable payment terms
• Evaluates vendors/suppliers for on-time performance, in conjunction with customer service department, informs suppliers of unacceptable goods and obtains credit for returned items
• Incorporates product quality specifications into purchase orders to maintain high quality standards
• Maintain a close working relationship with appropriate Government authorities at Tender Board
• Process all LPO’s
• Oversee the maintenance of the Fixed Asset (FA) Register
• Tag all the assets purchased by the company and to update the same on the FA register
• Perform other tasks and duties as directed by the Chief Operating Officer

Requirements

• Bachelor’s Degree in related discipline and 5-10 years of experience in related field (or Master Degree and minimum 6 years of experience)
• Excellent written and verbal communication (English) and interpersonal skills, Arabic language is an advantage
• Comprehensive knowledge of project management
• Excellent interpersonal and communication skills:
- Ability to communicate complex issues in a clear and simple way
- Ability to deal with ambiguous situations and different interests
- Ability to develop and establish solid and trustworthy relationships
- Ability to influence senior levels internally and externally

• Good communication and coordination skills to manage relationships with stakeholders
• Capable to think in market mechanisms and dynamics and the ability to act upon them
• Excellent analytical skills, logical approach to complex matters and ability of strategic thinking and planning
• Process- and result-oriented, problem solving, decision and execution focused
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
• Work requires willingness to work a flexible schedule
• Formal presentation skills
• Problem analysis and problem-solving
• Team-leadership

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:

  • Banking & Finance
  • Human Resources
  • Oil & Gas
  • Construction
  • Architecture & Engineering

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