Purchasing Manager

Job description / Role

The Purchasing Manager is responsible for overseeing the organisation’s procurement activities, ensuring the efficient and cost-effective acquisition of goods and services while maintaining compliance with company policies and standards. This role involves supplier management, contract negotiation, and collaboration with multiple departments to meet operational needs and support the organisation’s overall strategic objectives.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES
General Procurement Operations:
• Oversee the purchasing process for all departments to ensure timely and efficient procurement.
• Review and approve purchase requisitions for accuracy and budget alignment.
• Prepare and issue purchase orders (POs) in compliance with internal procedures.
• Ensure all purchases meet the organization’s quality standards and specifications.

Supplier Management:
• Evaluate and maintain relationships with reliable suppliers and service providers.
• Conduct periodic performance reviews and vendor assessments.
• Negotiate pricing, payment terms, and delivery schedules for cost savings.
• Maintain a database of approved suppliers and contracts.

Budgeting and Cost Control:
• Collaborate with the Finance Department to monitor expenditure against budget.
• Develop cost-saving strategies while maintaining quality standards.

Compliance:
• Ensure compliance with company policies, legal requirements, and ethical procurement standards.
• Maintain accurate documentation for all procurement transactions.
• Coordinate with internal auditors and finance teams for regular audits and reconciliations.

Process Improvement:
• Continuously assess procurement processes and recommend improvements for efficiency.
• Support automation and system upgrades (e.g., Odoo) to streamline workflows.
• Provide feedback to management about vendor performance.

Coordination and Communication:
• Work closely with department heads to understand and anticipate purchasing requirements.
• Liaise with the warehouse and receiving teams to ensure accurate delivery and inventory management.
• Communicate with suppliers and internal stakeholders to resolve procurement issues.

Ethics and Professional Conduct:
• Uphold integrity, transparency, and confidentiality in all procurement dealings.
• Promote ethical purchasing practices and fair competition among suppliers.

BACKGROUND, QUALIFICATIONS & EXPERIENCE
Qualifications
• Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
• Minimum 5–7 years of experience in procurement or purchasing management, preferably in the hospitality or service industry.
• Strong knowledge of procurement processes, supplier negotiations, and contract management.
• Proficiency in Microsoft Office and Odoo (or similar ERP systems).
• Certification in CIPS or equivalent is a plus.

Skills
• Strong negotiation skills with suppliers to achieve favorable terms and pricing
• Proficient in vendor management and maintaining supplier relationships
• Excellent analytical skills for assessing procurement data and trends
• High attention to detail ensuring accuracy in documentation and orders
• Effective project management abilities to handle multiple procurement projects
• Outstanding communication skills for liaising with suppliers and internal teams
• Strong organizational capabilities for managing procurement processes

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.

We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.

Concentrating our resources has created 5 distinct specialist divisions:

• Banking & Finance
• Human Resources
• Oil & Gas
• Construction
• Architecture & Engineering