Purchasing Officer


Manama, Bahrain

Ref: RP714-1785

Job description / Role

Key tasks
- Responsible for all hotel purchases at the most economical and best quality as per ACCOR standards.
- Act effectively on Executive Chef's Daily Market List.
- Work closely with the Executive Chef and Cost Controller to establish good purchase specification.
- Report to the supplier immediately for any wrong delivery and return the goods at supplier's expense.
- Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.
- Liaise with the Human Resources Department for associate ticketing.
- Work closely with the Head Chef, F&B Cost Controller, Receiver and Storekeeper to enable smooth receiving of items ordered.
- Liaise with Department Heads for proper control of Direct Purchases.
- Maintain good relations with suppliers in order to understand the market better.
- Assist other departments with all purchase-related queries.
- Conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
- Make regular Market Survey for new suppliers and new products.
- Be aware of any activities/events operating within the hotel in order to promote and maximise sales.



Level of Education
- Vocational education

Areas of study
- Economy, Finance, Accounting

Professional experiences
- 1 to 2 years

Languages essential
- English

Essential and optional requirements
- Do all purchases for the hotel at the best possible price and quality as per ACCOR standards.
- Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
- Prepare L/C for goods imported directly.
- Make cheque requisition to the Accounting for Advance Payments.
- Make insurance claims for goods damaged or received short.
- Ensure that better prices are obtained.
- Suggest means and ways of reducing costs without effecting the quality and standard of the hotel.
- Operate all equipment as per the operating guidelines.
- Obtain minimum of three quotations from the suppliers as per the hotel policy.
- Update the vendor's list on current basis.
- Supply complete information to the General Manager/Financial Controller on current market trend.
- Maintain a file on Open Purchase Orders for follow-up and reconcile with Receiver's file on Open Purchase Orders for any discrepancies.
- Attend the departmental communication meetings and training sessions and to operate in line with the instructions received.
- Advise the Management of market trend changes.
- Adhere to the hotel rules at all times.
- Perform related duties as assigned.
- Excel
- Word

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.

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