Senior Document Controller

Job description / Role

Position: Senior Document Controller
Department: Information Management
Reports to: IM Manager
Location: Bahrain
Role Purpose: The Senior Document Controller is responsible for managing safety-critical documentation for operations and existing assets, ensuring compliance with Document Control Procedures.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

General

• Provide document control support to operations.
• Coordinate all operational documentation in accordance with company procedures.
• Control, track, and issue category 1 drawings.
• Maintain master-controlled drawing sets.
• Monitor the progress of Drawing Amendment requests and issue reports.
• Receive, log, and distribute all technical documents.
• Allocate Document and Drawing Numbers.
• Ensure accurate electronic and hard copy filing for easy retrieval.
• Manage distribution matrices to ensure documentation is issued to the correct personnel.
• Close out document review processes and transmit comments to contractors.
• Generate reports from Assai as required.
• Respond promptly to requests for information and support from asset operations.
• Maintain an audit trail for Technical Queries.
• Ensure accurate loading and recording of asset inspection data in the EDMS.
• Train and support end users on EDMS and Document Control Center processes.
• Audit controlled copies as required.

• Relevant experience in an Operations Document Control role, preferably with an Operator.
• Considerable experience and knowledge of both projects and Operational Document Control processes.
• Experience in document management systems.

Skills
• Effective communication skills, both written and oral.
• Ability to interact at all levels and articulate views concisely.
• Customer-focused attitude with strong organizational skills.
• Understanding of Document Management and its business benefits.
• Proficiency in Document Control systems.
• Excellent attention to detail and time management skills.
• Ability to work under pressure and adapt to new processes/software.
• Problem-solving skills with the ability to identify and resolve discrepancies in invoices and payments.
• Commitment to providing excellent customer service to both internal and external stakeholders.
• Ability to work effectively as part of a team and support colleagues.

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.

We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.

Concentrating our resources has created 5 distinct specialist divisions:

• Banking & Finance
• Human Resources
• Oil & Gas
• Construction
• Architecture & Engineering