Ref: HP048-1259

Job description / Role

Employment: Full Time

Purpose:
* Providing support to the Head, Compliance, Bahrain and GCC ensuring that all administrative responsibilities are handled smoothly and efficiently, delivering a consistently high level of support.
* Ensure that the office is running smoothly in regards to supplies and services by acting as liaison among
* various departments (IT, mailing room, accounts payable, HR, etc.).
* Manage and coordinate diaries including booking of internal/external meetings, conference and video calls.
* Prepare itineraries; arrange flights and transfers, hotel reservations including visa applications etc for the
* Coordinate equipment needs for the team members, such as laptops, phones and cell phones
* Organisation and maintenance of files and records for the Department and the various team members as requested.
* Assist event organisation on ad hoc basis: Team Face to Face meetings and visits of Regional Compliance and other special projects i.e. volunteering projects within the bank.

Key Roles and Responsibilities
* Assist in daily interaction with the GCC Compliance teams and other internal stakeholders.
* General correspondence, emails, prints outs, preparing power point drafts, Conference call set-up, etc.
* Manage travel plans, visa, hotel arrangements, travel file.
* Co-ordinate all travel arrangements for visiting staff including hotel accommodation, ticketing, transportation and visas.
* Managing and coordinating diaries for internal and external meetings and calls.
* Assist in preparing meetings, gather meeting papers, discussion pack, agenda etc.
* Prepare expense reports, process invoices for payment.
* Monitoring and keeping audit trail of team's expense reports.
* Assist with Monitoring/amending/approving leave requests in PeopleSoft system.
* Manage the SharePoint team leave calendar. Keeping records of sick leave.
* Ensuring that team has submitted their JO, JD and self assessment for the performance review.
* Updating Org charts for Team.
* Stock control and procuring office stationery, reviewing and monitoring invoices for payment.
* Raising RMS request for all IT Procurement requirement of the department, follow-up and ensure the request is done on time.
* Shared Drive administration.
* Maintaining Dept. Personnel files; update and maintain Admin documents in Shared folder and archiving.
* Assist with the smooth running of department, and ensure premises and IT issues are promptly addressed.
* Maintain confidentiality at all time.

Requirements

* At least 5 years of experience in the equivalent relevant experience.
* Advanced proficiency in Microsoft Office (Work, Excel, PowerPoint, Internet, Intranet and Outlook).
* Maintain confidentiality at all times.

About the Company

Standard Chartered Bank started in 1958 in UAE with its first branch in Sharjah. The Group’s business gradually increased in Dubai with the opening of several branches and today, Dubai is the administrative hub of the Middle East and South Asia Region. In its 43rd year, the Bank enjoys the position of having the most extensive branch network among foreign international banks in UAE with 10 branches emirate-wide.

Standard Chartered is an international bank, focused on the established and emerging markets of Asia, Africa, the Middle East and Latin America with an extensive global network of more than 600 offices in over 50 countries. The three principal business groups are Global Markets, Personal Banking and Corporate and Institutional Banking.

In UAE, we are one of the leading banks, offering an extensive range of products and services for personal customers, local companies, multinational corporate and financial institutions.

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