Admin Assistant

Job description / Role

Job description

Responsibilities:

• Provide secretarial and administrative support to the team and/or function for the typing, preparation, and compilation of reports and proposals.
• Develop and maintain the filing system for the company.
• Prepare the stationery request and ensure regular availability of stationery.
• Follow up on the issued and pending invoices, expenses, advances, and other related minor accounting issues, and communicate to the finance function for approval.
• Maintain and update a telephone list of the technical staff numbers and allocate them whenever needed.
• Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
• Undertake the assigned call-handling duties.
• Handle travel logistics for the team members.
• Submit required reports regularly and upon request.
• Manage order entry and follow-up on company systems.
• Respond to client inquiries, referring them to the appropriate concerned person.
• Provide immediate feedback on the results of assigned tasks.

Personal skills

• Excellent organizational skills.
• Very good communication, interpersonal, and negotiation skills.
• Good relationship building and excellent team player.
• Good analytical skills.
• Very good command of English.

Technical skills

• Good knowledge of Microsoft Office (Microsoft Word and Excel).

Education

Bachelor's degree in Business Information Systems, Management Information Systems, or Business Administration.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.