Admin Assistant

Job description / Role

Job responsibilities

Manage the reception desk, greet and assist office visitors.
Answer and direct phone calls.
Coordinate repairs to office equipment.
Perform administrative duties (filing, typing, copying, binding, scanning, etc.).
Prepare the employee workstations with all necessary stationery supplies.
Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation).
Assist in preparing travel itineraries and expense reports.
Book conference calls, rooms, taxis, couriers, hotels, etc.
Maintain travel records and ensure compliance with company travel policies.
Organize work arrangements for senior managers.
Handle sensitive information confidentially.
Oversee and supervise the admin team.

Requirements

Bachelor’s university degree.
Fluent English.
Experience from 1 to 2 years in similar position.
Knowledge of office management systems and procedures.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.