Administration Supervisor

Job description / Role

Job Description

• Assist the administration manager in setting up the administrative strategy, policies and procedures, discusses them with the facility & admin senior manager for approval, and ensures their proper implementation.
• Establish the administration department daily, weekly, and monthly work plan.
• Provide direct supervision for the office representatives, admins, receptionist team.
• Supervise and ensure the smooth operations of the administrative services e.g. utilities, communications and transportation and office services. Supervise and ensure the proper functioning of all buildings and offices, facilities and utilities.
• Supervise and ensure that safety and security measures are properly followed.
• Analyze and select the best offer of stationery and office supplies collected bids and quotations received from the administration assistant manager.
• Organize and distribute mobile business lines through all units' employees.
• Sign and review cash disbursements from the administration department petty cash custody and ensure that all documents sent to the finance department are complete, properly presented and approved.
• Ensure the recording and delivery of all incoming and outgoing mail.
• Prepare the administration department monthly expenses report and submit it to the facility & admin senior manager.
• Monitor vehicle maintenance, monthly fuel receipts and requests. Assign vehicles according to the business needs.
• Sign and review administration division monthly expense reports and send to finance for approval.
• Evaluate the performance of his or her direct subordinates. Review and approve the performance evaluations prepared by his subordinates for their team and submit them to the facility & admin senior manager.
• Follow up all HSE instructions.

Personal Skills

• Excellent leadership, communication, and organizational skills.

Technical Skills

• Minimum 4+ years of experience in facility management, administrative operations, or a related field.
• Bachelor's degree in business administration, facility management, engineering, or a related field.
• Proven experience in managing multi-site operations and large teams.
• Strong knowledge of facility management practices, safety standards, and regulatory compliance.
• Proficiency in facility management software and MS Office tools.
• Strong budgeting and financial management skills.
• Ability to manage multiple priorities in a fast-paced environment.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.