Administrative Assistant

Job description / Role

Job overview

Permanent - full time u2013 October / November start

Prior Park Educational Trust is seeking to recruit an administration assistant to join our school in Gibraltar. This is a key role providing broad and efficient administrative support to the school office, as directed by the Head of Business Support in Gibraltar.

The post holder will contribute to the smooth running of day-to-day support administrative function across the school, while also undertaking basic local marketing tasks to support the schoolu2019s profile. In addition, the role will cover some reception duties each afternoon and provide cover at other times when required, ensuring a welcoming and professional front-of-house service.

The role will be working full time over 41 weeks per year, term time as well as six weeks during school holidays to include three weeks over the summer. We offer a competitive salary, a range of benefits including a free lunch, paying circa u00a323,000-24,000 FTE.

The main areas of responsibility include:

Administrative support

• Provide broad administrative assistance
• Support the organisation and maintenance of school administrative systems, documentation, and record keeping
• Assist with general administrative processes to ensure smooth daily operations
• Support the planning and organisation of school events as required
• Support with placing and tracking orders and deliveries

Reception duties

• Act as first point of contact for enquiries, visitors, staff, and students
• Answer calls, transfer messages, and manage enquiries effectively
• Ensure visitors are welcomed, signed in, and comply with safeguarding requirements
• Support general reception duties including mail distribution, deliveries, and maintaining a professional front-of-house environment

Marketing support

• Assist with local-level marketing activities such as promoting events, distributing materials, and supporting social media content under direction
• Provide photographs or updates for use in school communications
• Act as a liaison point for local marketing initiatives while ensuring consistency with the wider PPS marketing approach

The school welcomes students aged 11 to 18 and provides a robust UK curriculum, including over 20 subjects at GCSE and A Level. Set in a stunning location, high up on the Rock and overlooking the Bay of Gibraltar, on the historic Sacred Heart campus in the Old Town, offering a peaceful setting above the city noise. Prior Park School is a vibrant, caring community with an ambition as boundless as its view, established in 2016 to serve the families of Gibraltar and Southern Spain. Prior Park School is Gibraltaru2019s first and only independent, coeducational, Catholic/Christian day school. With a maximum capacity of 260 pupils and a staff-to-student ratio of 1:8, we ensure each child receives personalised attention. In our small, nurturing community, students are taught by subject specialists across all age groups, leading to outstanding outcomes year after year.

Prior Park Schools are a family of Christian schools comprising Prior Park College (Bath), The Paragon Junior School (Bath), and Prior Park School Gibraltar.

Prior Park College, Bath, is an exceptional 11-18 HMC senior school overlooking the Georgian city of Bath, a UNESCO World Heritage Site. A modern Christian school, in a Catholic tradition, home to over 600 students including 150 boarders.

The Paragon Junior School, Bath, is an independent, co-educational day school based in a beautiful Georgian house a mile from the centre of Bath. Catering for more than 250 children aged three to 11, we offer a broad curriculum taught in small classes by teachers with a real passion for their subject. The school comprises Squirrels Pre-School, a Pre-Prep, and Prep School.

The schoolsu2019 mission is to steward a thriving family of communities with love for the young people they serve at their heart. These vibrant communities cultivate creativity, foster integrity, and transform lives.

The school is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the school is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are u201cspentu201d unless they are u201cprotectedu201d under the DBS filtering rules) in order to assess their suitability to work with children.

Prior Park Schools is committed to fostering a diverse, equitable, and inclusive environment where all individuals are respected, valued, and included. We actively encourage inclusive practices throughout our recruitment process and welcome applications from individuals who share these values.

Closing date: 12:00 Wednesday 24 September 2025

Interview date: To be confirmed, likely to be week commencing 29 September 2025

Suitable candidates may be interviewed before the closing date, and the school reserves the right to withdraw the position if an early appointment is made. Applicants are therefore encouraged to apply early.