Administrative Assistant

Job description / Role

Description

This role assists the Deputy Manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, supporting payment and expense settlements. To provide administrative support to the Administration Department.

Major Accountabilities

Office Administration:
Handle correspondence, filing (digital/physical), scheduling, and document preparation.
Manage office supplies, coordinating approvals.
Updating and monitoring contracts renewal dates.

Administrative Documentation & Invoice Handling:
Invoice handling - prepare and organize vendor-related documents (e.g., invoices, POs, delivery notes).
Translate and upload invoices to the company system.
File all related documents for reference and audit.

HR & Staff Administrative Support:
Maintain employee records and leave tracking.
Support HR in relevant processes (such as training, seminars etc).
Respond to employee inquiries regarding general HR matters.

Any other administrative matters may be assigned by the Deputy Manager.

Education

Bachelor’s degree (preferred in Business Administration, Management, or a related field).

Work Experience

Minimum 3–5 years of experience in an administrative assistant or related role.

Special Skills

• Fluency in both Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• High attention to detail and confidentiality.
• Knowledge of basic accounting/expense settlement procedures (preferred).