Administrative Assistant

Job description / Role

Job description

To provide administrative support to the administration department. This role assists the deputy manager in ensuring smooth day-to-day operations by handling routine administrative duties, preparing documentation, supporting payment and expense settlements.

Major accountabilities

• Handle correspondence, filing (digital/physical), scheduling, and document preparation.
• Manage office supplies, coordinating approvals.
• Update and monitor contract renewal dates.

• Prepare and organize vendor-related documents (e.g., invoices, purchase orders, delivery notes).
• Translate and upload invoices to the company system.
• File all related documents for reference and audit.

• Maintain employee records and leave tracking.
• Support HR in relevant processes such as training and seminars.
• Respond to employee inquiries regarding general HR matters.

Other tasks

Any other administrative matters may be assigned by the deputy manager.

Job special requirements

• Job title: Senior staff
• Position: Administrative assistant
• Department: Administration
• Reporting to: Deputy manager – administration department
• Education: Bachelor’s degree preferred in business administration, management, or a related field
• Work experience: Minimum 3–5 years of experience in an administrative assistant or related role
• Gender: Male or female
• Job type: Full-time (working hours: 08:00 – 16:30)
• Special skills:
  • Fluency in both Arabic and English
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong communication and interpersonal skills
  • Ability to multitask and prioritize effectively
  • High attention to detail and confidentiality
  • Knowledge of basic accounting and expense settlement procedures preferred
• Weekly day off: Friday
• Salary: Market range

Additional positions requested

8 senior sales employees, 3 tele sales, 1 team leader (minimum of 2–3 years of proven experience in real estate sales).